Associate Dean of Development, School of Medicine and Basic Sciences
June 20, 2018
The Associate Dean for Development and AlumniRelations (DAR) for Vanderbilt's Schools of Medicine and Basic Sciences is partof the Department ofAlumni Relations, Development Teams at Vanderbilt University and is a managerresponsible for leading the major gift fundraising effort and coordinates withthe school-based alumni relations programs in each of these areas to drivegreater levels of engagement and support.
TheAssociate Dean participates in setting fundraising goals, manages a portfolioof top prospects, oversees a budget for operations and travel, and serves as asenior representative within the schools' leadership teams.They are also required to develop andmaintain a strong working relationship with the Dean of Medicine and the Deanof Basic Sciences to facilitate partnerships around goals, priorities andoutcomes.
About the WorkUnit
The Department of Development and AlumniRelations (DAR) assists Vanderbilt University in securing the resources, bothhuman and financial, that are required to achieve its mission and goals.The Department is responsible for theidentification, cultivation, solicitation, and stewardship of individuals andorganizations whose charitable objectives are consistent with those ofVanderbilt University's teaching and research programs.
Key Functions andExpected Performance
Design,implement, and coordinate the Schools of Medicine development programs,consistent with the overall development program at Vanderbilt University.
DAR's university development team isresponsible for seeking new resources from alumni, parents, friends,corporations and foundations to support key fundraising priorities at theSchool of Medicine and the Basic Sciences. The Associate Dean is expected tocoordinate, plan and work directly with the Deans of these two schools andserve on the senior administrative team for each.They are charged with setting, tracking, andassessing progress towards Medicine and Basic Sciences fundraising goals incoordination with other DAR teams (e.g. Annual and Leadership Annual Giving,Corporate Relations, Foundation Relations, the Parents and GrandparentsCampaign, and Planned Giving).TheAssociate Dean also works with the Deans to effectively engage boards,committee, or councils whose membership includes alumni or other supporters andwhose responsibilities – in part or solely – include increasingphilanthropy.
Secure major andprincipal gifts.
The Associate Dean serves as a major giftofficer for the Schools of Medicine and the Basic Sciences – driving forwardthe identification, cultivation, solicitation, and stewardship of approximately85 prospects that are capable of making gifts of $100,000 or greater.Outright gifts, pledges, corporate andfoundation awards, and planned gifts at this level are all part of theAssociate Dean's portfolio.
Increase theoverall fundraising success for the Schools Medicine and the Basic Sciences.
The Associate Dean is charged with overseeingthe comprehensive fundraising program that will drive larger success insecuring funds to support key priorities, which could include, but are notlimited to -- endowed scholarships and chairs, academic program support,research funding, and capital. The Associate Dean also works closely with theDeans and the Assistant Vice Chancellor for University Development in the goalsetting process each fiscal year to set targets that are both ambitious andachievable.
Serve as liaisonto other development teams, university offices, and school leadership.
To maximize the success of the Schools ofMedicine and the Basic Science's effort, the Associate Dean will work incollaboration with other members of DAR staff to be successful and supportuniversity-wide objectives. Offices that contribute to the success of theSchools of Medicine and the Basic Sciences development outcomes include:Principal Gifts, Annual and Leadership Annual Giving, Planned Giving, Researchand Prospect Development, Parents and Grandparents Campaign, CorporateRelations, Foundation Relations, Athletics Development, DAR Communications,Alumni Relations, Special Events, and Stewardship. In many cases, DARcolleagues serve as extensions of the Schools' development staff.Collaboration with other schools, colleges,and programs as well as developing prospect strategies for the effectiveutilization of the Dean, and possibly the Provost and Chancellor, around themost significant fundraising opportunities that support the academic and researchmission of the Schools of Medicine and the Basic Sciences is also part of theAssociate Dean's role.As a member ofthe Deans' leadership teams, the Associate Dean will need to establish strongrelationships with Medicine and the Basic Science's senior staff in admissions,finance, career services, and faculty affairs. Strategic planning and adviceare highly valued by the Deans, as these are skills frequently utilized tocompliment the Schools' efforts beyond development.
Establish oneselfas a knowledgeable staff member by:
§Learningthe Vanderbilt mission and being knowledgeable about Vanderbilt and theassigned school/college's responsibilities to the mission
§Attainingan in-depth understanding of the development programs and their goals in theassigned school and/or department.
§Collaboratingwith DAR staff to build and maintain best practices in soliciting major gifts
Enhancedepartmental performance standards by:
§Maintaininga level of reliability that generates stability in the department
§Meetingor exceeding department performance standards
§Fosteringa spirit of cooperation
§Understandingand effectively communicating departmental policy and procedures
§Clearlycommunicating concerns and questions to team
§Conveyingthoughts/ideas to the leadership team on improving departmental performance
Approach eachsituation with a professional attitude by:
§Exercisinggood judgment in discussing issues and results with the team
§Maintainingcomposure and a calm demeanor during challenging situations
§Respectingthe need for confidentiality of donors and colleagues
§Performingother duties as assigned
This position has the shared supervisoryresponsibility with a colleague of managing an Associate Director of LeadershipAnnual Giving, a Development Coordinator, and a DAR Assistant.Eventually, this position is planned to havea direct report of an Associate Director of Development.
This position reports administratively andfunctionally to the Assistant Vice Chancellor for University Development.
§ABachelor's Degree is required.
§Advance degree ispreferred.
Experience and Skills:
The Associate Dean must be a seasoned andpolished fundraising executive who understands and is able to articulate the natureand importance of a major research university, and in particular, thesignificant role of the Schools of Medicine and the Basic Sciences within thislarger academic community. Leading candidates should have:
§5years of experience, or the equivalent is necessary.
§Seven or moreyears of development experience preferred, with a backgroundin a higher education setting
§Willingnessand ability to personally solicit gifts of $250,000 and larger
§Excellentorganizational skills, oral and written communications skills and the abilityto articulate the needs, interests and accomplishments of Vanderbilt Universityto a wide range of audiences
§Interpersonalskills and judgment suitable for exercising appropriate discretion and demeanorwhen dealing with alumni, parents, friends, and employees
§Abilityto exercise good judgment in the handling of confidential information
§Abilityto use current computer technology, such as Windows, Excel, Word, andVanderbilt's donor management system
§Aproven record of achievement in major and principal gift fund raising fromindividuals
§Abilityto plan, articulate and implement a major gift program that will include notonly alumni, parents and friends, but also corporate, foundation and plannedgiving
§Experiencein managing and leading volunteers and/or boards
§Superbwritten and oral communication skills, specifically in the areas of proposaland presentation development
§Demonstratedsuccess in working across teams and disciplines – facilitating solutions,designing new ideas, and driving forward priorities
§Aworking understanding of the basic sciences and research that will help driveforward new interdisciplinary initiatives
§Familiaritywith Vanderbilt and/or solid understanding of a major research universityenvironment is preferred.
§Thecapacity to perform in an intellectually rigorous and complex academicenvironment
§Abilityto work independently, take initiative, manage multiple projectssimultaneously, meet deadlines, and adapt to ever changing priorities areessential
§Exhibitpersonal characteristics enabling effective interaction with importantconstituencies and possess a genuine commitment to the advancement ofeducation, research, and to the principles governing Development and AlumniRelations
§Routineovernight travel is required
§Someevening and weekend work, as needed
KeyCharacteristics of a Successful Team Member in this Work Unit:
§Integrity– Holds oneself accountable; takes responsibility for failures as well assuccesses, recognizes that trust is required to hold a team together.
§Sharing– Shares information. Communicates proactively. Transmits knowledge; recognizesthat ‘knowledge is power’ is less effective than ‘sharing knowledge is power.’Asks for advice, and considers it thoughtfully.
§Teamwork– Genuinely values teamwork and co-workers; make them feel valuable andimportant by acknowledging what they do well.Doesn't expect from others effort that one is unwilling to dothemselves.Finds ways to acknowledgeother's strong suits.
§Raisesthe Bar – Expects and delivers excellence. Is acreative problem solver. Is proactive. Welcomes input on making thingsbetter.Places a high value on learningand getting better
§Autonomous– Self-managing; self-motivated.Managestime, activities and outcomes well so that progress stays on track. Cleans upafter themselves.
Internal Number: 1801010
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.