Classified Title: Director of Research Administration Operations Role/Level/Range: ATP/04/PG Starting Salary Range: $91,348 -$110,000 Employee group: Full Time Schedule: M-F, 8:30 a.m. to 5:00 p.m. Employee subgroup: Salaried Exmpt Location: 01-MD:Homewood Campus Department name: 10001477-Engineering Business Office Personnel area: Whiting School of Engineering
Provides leadership to and oversight of the school’s research administration functions and provides leadership and support for the school’s research center and institute administrative managers. The Director is responsible for ensuring that the school’s research administration staff is trained and in compliance with federal and university policies as well as overseeing the sponsored program finances and data for the school. In addition, the Director will provide strategic support to the school’s research center and institute administrative managers.
Specific duties & responsibilities:
Management of Whiting School Research Administration Operations: Act as the chief sponsored financial compliance officer for the Whiting School of Engineering • Monitor and report on school-level sponsored projections for the five-year financial plan • Establish best practices for sponsored operations tasks and implement across the school • Ensure rules, regulations and policies are known and followed for sponsored projects. • Manage the financial and other data areas of sponsored projects for the school. • Establish and provide consistent training modules and processes across the school to reduce audit risks and increase compliance • Partner with other leadership within the WSE Business Office and the WSE departments, centers, and institutes to ensure consistency and efficiency of services and processes across the school • Act as a liaison between the school and the central research administration offices (JHURA, SPSS) • Lead school-wide business process improvement efforts • Onboard new research administration staff • Identify training needs for research administration staff and train • Supervise a Senior Financial Analyst in the WSE Business Office • Provide feedback for the department, center, and institute research administration staff to their administrative managers for their annual evaluations • Act as the WSE representative on university-wide committees such as the research administration training committee.
Support Center and Institute Administrative and Financial Operations: Provide support, leadership and guidance to center and institute administrative managers • In partnership with center and institute leadership, provide supervisory feedback to center and institute administrative managers including annual evaluations • Identify training needs of center and institute administrative managers • Support center and institute administrative managers in the development of annual departmental operating and capital budgets, strategic planning, space planning, training, and business process improvement efforts.
Special Projects: Assist school leadership in special projects, as assigned • Conduct in-depth research on financial, organizational, and budget issues to provide senior leadership with information and recommendations, as assigned • Build and lead teams of staff workgroups for initiatives identified, manage a portfolio of business improvement processes, strategic initiatives, and financial analyses projects, and work with other members of finance and administrative teams to integrate these initiatives into the financial and organizational effectiveness efforts of the school.
Minimum qualifications (mandatory):
Bachelor’s degree required in Business Administration, Finance, Research Administration, or related fields.
A minimum of 8 years of progressive management experience in higher education or administrative roles.
An advanced degree in business or related field is preferred.
Strong knowledge of SAP and experience in higher education or non-profit environment is preferred.
Special knowledge, skills, and abilities:
Business process management and improvement experience is required.
Strong background in research administration, including a working knowledge of federal guidelines such as the Uniform Guidance, FAR provisions, and other federal regulations is required.
Additional experience may substitute some education based on JHU's equivalency formula and additional education may substitute some experience based on JHU's equivalency formula.
Must demonstrate comprehensive knowledge of research administration and management principles.
Demonstrated experience effectively utilizing planning, organizational, supervisory, and management skills.
Demonstrated knowledge of pre- and post-award sponsored activities involving sponsored projects.
Demonstrated knowledge of SAP system including advanced Analysis reporting.
Demonstrated knowledge of the federal guidelines including the Uniform Guidance and the ability to apply the guidance to sponsored projects.
Demonstrated ability to make independent judgments and to act on decisions on a daily basis required.
Demonstrated ability to work for extended periods of time without direction, prioritize own work, work with flexibility on several tasks simultaneously and to meet concurrent deadlines also required.
Demonstrated ability to manage people and operations in a highly complex environment.
Demonstrated ability to effectively lead, manage, mentor, and motivate employees in a collaborative environment.
Demonstrated ability to lead projects and teams that will improve the quality of administrative functions of the School.
Demonstrated ability to make sense of complex information and apply a systematic, disciplined approach to solve complex problems, lead consultative engagements, and to adapt to changing situations.
Demonstrated ability to maintain confidentiality and provide excellent customer service.
Excellent writing skills to draft clear, concise professional reports and correspondence.
Excellent interpersonal and oral communication skills and ability to work cooperatively with people at all organizational levels.
Technical qualifications or specialized certifications:
Demonstrated knowledge of research administration systems such as Coeus, grants.gov and Fastlane.
Demonstrated ability to apply business process improvement tools, i.e. Lean 6 Sigma, to analyze business processes and propose process improvement.
The successful candidate(s) for this position will be subject to a pre-employment background check.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.