<p>Title: Principal Office and Administrative Specialist<br />Class Number: 1826<br />FLSA Status: Non-exempt<br />Salary Plan: A – Clerical, AFSCME Unit 6<br />Appointment Percentage: 75% time (30 hours/week), 10-month appointment (August through May)<br />Supervisor: Administrative Director<br /><br />Key Responsibilities: The Principal Office and Administrative Specialist will have a wide variety of responsibilities that are critical to the division’s ability to fulfill its commitment to students, constituents, and the profession. The individual in this position will be the “go-to” first contact for faculty, staff, students and others. This person will be responsible for managing the office operations, as well as programmatic and administrative support of the division and its six faculty members and instructors, Recruitment and Communications Coordinator, Partnership Outreach Coordinator, and key personnel within MAELC and FFA. Independent prioritization of work and problem solving are needed on a daily basis.<br /><br />1. Office Reception and Operations (40%)<br />Greet and direct visitors; respond to requests. Manage the central department supply room inventory. Order supplies online from the University Storehouse. Consult with faculty and staff regarding special needs orders. Order other supplies and furniture from other vendors as needed using a purchasing card or requesting a purchase order from accounting staff. Receive orders, determine acceptability of goods, and authorize payments.<br /><br />Monitor and arrange ongoing maintenance and emergency repair orders for the department-wide xerox machine. Maintain machine supplies, recommend machine policy use. Assist department personnel with telephone problems. Coordinate changes in telephone service, including moves, additions and cancellations.<br /><br />Deliver and send mail. Coordinate the use of classrooms and departmental conference rooms by using Astra and Google Calendar. Coordinate office moves and other projects. Maintain department bulletin boards, signage, and picture boards. Liaison with Facilities Management on building repair and maintenance.<br /><br />2. Instructional, Research and Outreach Support (35%)<br />Accept, prioritize and complete assignments for a work group (6-11 members). Type, edit, and/or format documents; write routine correspondence. Class website development and maintenance using Canvas. Assist with updates to the departmental website using Drupal. Photocopying, faxing and scanning. Supervise and assign work for student employees assisting with special projects and general office support. Hard copy filing, distribute and request publications. Assist with compiling information and materials for reports.<br /><br />3. Program and Public Relations Support (20%)<br />Arrange meetings and schedule appointments. Manage the logistics for special events. Arrange space, catering, order supplies, event scheduling, A/V reservations and set-up, communications, registration, expense reimbursements, schedules, and work the day of the events. <br /><br />4. Teamwork, Training and Back-up Duties (5%)<br />Coordinate flex-time work schedule, and vacation time with other staff members to help provide back-up office coverage. Assist other staff as needed. Attend software training sessions as required by the division’s program needs. Other work-related duties may be assigned.<br /><br />Salary and Benefits<br />Hourly Salary Range: $15.69 - $22.47. Salary is competitive and commensurate with experience and qualifications, and not based on commission. </p><p>Fringe benefits include employee health, dental, and life/disability insurance, social security, retirement, and opportunities for promotion and professional development. University of Minnesota employees are eligible for tuition scholarships from 75-100% for undergraduate, graduate, and professional programs.<br /><br />Starting Date: August 13, 2018 or as soon thereafter as possible.</p>
<div>We seek someone who has a strong work ethic and is interested in contributing to the larger mission of the department’s programs, whether a task is simple or complex. The ideal candidate has experience in a higher education, academic department office setting. The person in this position should be proactive in anticipating needs and willing to use technology to innovate and improve processes when needed.<br /><br /><strong>Required Qualifications:</strong><br />High School Diploma/GED and two years of related office and administrative experience. Training / education may be substituted for up to one year of experience.</div><div>Expertise in all MS Office applications (including Word, Excel, PowerPoint and Access) and web-editing software such as Drupal. <br /><br /><strong>Preferred Qualifications / Selection Criteria:</strong><br />Evidence of ability to work in a fast-paced environment and prioritize multiple tasks. </div><div>Ability to work independently while also contributing to a team’s mission. </div><div>Excellent organizational skills. </div><div>Strong communications skills with ability to format manuscripts and other materials and edit for grammar, spelling, punctuation and style. </div><div>Experience working with Moodle or Canvas instructional software. </div><div>Demonstrated ability to work with multiple groups and prioritize various project deadlines.</div>
Internal Number: 325053
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.