Ursuline Academy of Dallas is an independent Catholic college preparatory school for young women in grades 9-12. Educating students for 144 years, the Academy is the oldest continuously operating school in Dallas. With a distinguished tradition of academic excellence, innovation, and service, Ursuline educates young women for leadership in a global society.
In early 2018, Ursuline launched the quiet phase of a significant comprehensive campaign, which will generate financial support for its endowment, operational priorities, and transformational enhancements to its physical campus. To support this campaign and the long-term engagement of alumnae, parents, and friends of the school, Ursuline seeks a talented individual to join the team as Development Coordinator.
The Development Coordinator serves as a key member of the Advancement team and is responsible for high-level administrative activity related to Ursuline’s fundraising efforts. The Development Coordinator’s primary job function is to assist the fundraising team (Chief Development Officer, Senior Director of Development, and Directors of Development) in their efforts to identify, cultivate, solicit and steward prospective supporters. Additionally, this role is responsible for managing a limited number of general administrative tasks on behalf of the broader Advancement team. The Development Coordinator reports to the Chief Development Officer. This is a 12-month non-exempt position.
Assists fundraisers in their efforts to identify, cultivate, solicit, and steward prospective supporters. Activity may include securing and scheduling meetings, conducting prospect research, producing support materials for meetings, drafting donor correspondence and proposals, and assisting with meeting follow up.
Proactively manages the fundraisers’ prospect portfolios; helps them to plan ahead as they build and execute donor strategies and timelines.
Responsible for assisting the fundraisers in the documentation of their activity in the prospect management database.
Produces reports for team, school leadership, and volunteers
Responsible for a variety of stewardship activity, including the production of annual endowment reports, scholarship acknowledgements, and campaign stewardship projects.
Event and Meeting Execution
The Development Coordinator is responsible for supporting fundraisers in the execution of meetings and events related to fundraising activity. These include, but are not limited to:
Volunteer boards and committees (Ursuline Academy of Dallas Foundation Board of Trustees, Development Committee, and campaign committees)
Stewardship events, including the annual President’s Circle dinner
Supports the fundraisers in the development of strategic agendas and materials for volunteer meetings and post-meeting follow up.
Manages the coordination of event and meeting logistics from initial planning stages to implementation.
Prioritizes guest experience and ensures that their interaction with the Academy is seamless and consistent with the highest level of professionalism.
Facilitates communications between volunteers, event vendors (caterers, audio/visual, insurance, etc.), and internal staff members. In particular, internal communications must be proactive and timely to ensure that Academy leadership and teammates are well-prepared for their respective roles in event production.
Responsible for facilitating event RSVPs.
General Administrative Support
Assist CDO with day-to-day management of the Advancement budget; process all expenditures, reimbursements, and procurement card charges on behalf of the Advancement team.
Make all team travel arrangements including flights, hotels, ground transportation, etc.
Provide support as needed to coordinate with facilities, technology, or other campus partners on behalf of the team
Maintain inventories of office supplies and hospitality goods.
Some evening/weekend work will be required.
Priority consideration may be given to submissions received by August 3, 2018.
High school diploma or equivalent is required. Bachelor’s preferred.
A minimum of two years of related work experience is required, preferably in a nonprofit development office in a role supporting the fundraising of major gifts. Familiarity with independent and/or Catholic schools is desirable.
A working knowledge of major gift fundraising, prospect management, and donor stewardship are desirable.
Professional experience working with volunteers and executing event logistics is strongly preferred.
Candidate must demonstrate strong verbal and interpersonal communications skills to effectively and professionally interact with a wide range of constituencies. Must also demonstrate a strong customer service orientation.
Candidate must demonstrate strong written communication skills with ability to disseminate information into precise and effective written communications. A strong focus on attention to detail is essential.
This position also requires strong analytical ability in order to gather and summarize data for reports, as well as perform data analysis.
Candidate will have access to and involvement with confidential information. Tact and discretion must be used in all internal and external interactions.
Candidate must possess strong time management, organizational and planning skills with the ability to anticipate needs and multi-task in a fast-paced team environment. Must also possess strong problem solving skills with the ability to be resourceful, proactive, and seek assistance as needed. Strong project management skills are essential.
Candidate must demonstrate proficiency in Microsoft Word, MS Excel, spelling and grammar. A high level to advanced knowledge of MS Office software is required as the candidate will work extensively with Excel spreadsheets, Outlook calendars, mail merges and multiple databases.
Experience working with a constituent database (i.e., Raiser's Edge, etc.) is strongly preferred.