Under general direction from the Superintendent of Parks and Recreation, the Assistant Superintendent plans, organizes, directs, and coordinates the activities of the Parks & Recreation department including preparation, repair, maintenance, and construction of City recreational indoor and outdoor facilities, including playgrounds, boat ramps, pools, and parks; plans, organizes, directs, and coordinate the activities of the recreation division including youth and adult sports, special events, aquatics, and ice skating; coordinate parks activities, recreation programs and life enrichment activities with other divisions and departments.
Duties and responsibilities
The following duties are typical for this position. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Assists in the development and implementation of departmental goals, objectives, policies, and procedures.
Manages, directs, and organizes park maintenance and operational activities, which may include: supervises city park employees in the maintenance and care of parks, playgrounds, boat ramps, pools, athletic fields, and city recreational facilities; supervises planting flowers, bulbs, and grass, transplanting, planting and trimming of shrubs and small trees, assures daily custodial services are provided effectively for all buildings of department; maintains recreation complex pool; participates in and supervises facilitates repair and minor construction activities.
Manages, directs, and organizes life enrichment activities including various sports, social events, hobbies, educational, and other recreational activities for all ages.
Directs, oversees, and participates in the development of the work plan for assigned areas, assigns work activities, projects and programs; monitors work flow; reviews and evaluates work products, methods and procedures.
Prepares budget for assigned areas, assists in budget implementation; participates in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget.
Participates in recommending the appointment of personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures; recommends employee termination.
Plans and develops recreational programs and/or approves activities, plans and procedures prepared by recreation staff and assures adherence of safety requirements; outlines work to be done and have recreation areas and facilities ready for use in carrying out the recreation program as planned.
Seeks alternative means of supporting and financing department programs; writes grants, solicit funds, and volunteer staffing from large service groups, community organizations, and individuals.
Prepares and presents ideas for the Parks and Recreation Board.
Manages the communication and marketing of Department programs through the use of flyers, the quarterly brochure, news releases, social media etc.: prepares correspondence and communications pertaining to recreation and preparation of the recreation publicity designed to interest the public.
Follows all Department policies and procedures and insure program policy guidelines are maintained.
Prepares reports on activities, programs, fee schedules, and recommendations.
Evaluates program proposals.
Serves as Acting Superintendent in the Superintendent’s absence.
Performs related duties as required.
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment and at indoor and outdoor recreational facilities; travel to different locations; incumbents may be exposed to inclement weather conditions and may have some contact with chemical agents used in pool maintenance; work and/or walk on various types of surfaces including slippery or uneven surface; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Principles and practices of business correspondence and report writing.
Pertinent local, State, and Federal laws, rules, and regulations.
Budgeting procedures and techniques.
Principles and practices of supervision, training, and personnel management.
Qualities and characteristics of materials, equipment, and supplies available for the techniques of maintaining City parks, parkways, recreation, facilities and other landscaped areas related buildings.
Current developments in the field of parks design maintenance.
Safety and job hazards and use of restricted materials.
Principles and practices of the playground, cultural and community center planning, and the philosophy and objectives of public recreation.
Principles and practices of policy development and implementation.
Variety of recreational and cultural activities suitable for all age groups.
Analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations, and codes; observe performance and evaluate; problem solve department costs recommendations; implement personnel rules, and explain and interpret policy.
Organize, direct, and implement a comprehensive parks and/or recreation program.
Prepare and administer a budget.
Supervise, train, and evaluate personnel.
Interpret and explain division policies and procedures..
Adhere to general program standards and objectives to innovate, when necessary, to meet specific situations.
Develop and maintain effective relationships with citizens of various age, ethnic, and income levels or groups and to evaluate the effectiveness of City programs.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
A bachelor’s degree from an accredited college or university with major course work in business administration, parks and recreation, recreation administration or a related field.
Five years of increasingly responsible experience in parks management and administration, including one year of supervisory responsibility or five years of increasingly responsible experience in recreation planning and programming including one year of supervisory responsibility.
Possession of a valid driver’s license authorizing the operation of a motor vehicle in the State of Indiana with a demonstrated safe driving record.
Primary functions require sufficient physical ability and mobility to work in an office and recreation facility setting.
Stand or sit for prolonged periods of time.
Occasionally stoop, bend, kneel, crouch, reach, and twist.
Lift, carry, push, and/or pull light to moderate amounts of weight (100 pounds or less.)
Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.
Travel to other locations using various modes of private and commercial transportation.
Verbally communicate to exchange information.
See in the normal visual range with or without correction.
Hear in the normal audio range with or without correction.
Additional Salary Information: Based on a 37.5 hour work week.
About City of West Lafayette
The mission of West Lafayette Parks and Recreation Department is to enhance the quality of life in the city by providing the best possible recreational facilities and programs for its citizens through effective management of natural, human, and financial resources.
The City's parks encompass more than 464 acres of recreational areas, picnic grounds, nature trails and accessible playgrounds. The 15 park properties include Celery Bog Nature Area (195 acres and Lilly Nature Center), Happy Hollow Park (81 acres), Cumberland Park (62 acres), Tapawingo Park (20 acres and Riverside Skating Center), Morton Community Center and the Municipal Pool. The Recreation Department offers a wide range of community activities and classes year-round at the Morton Center and at local schools. The Department, along with the City, host the Global Fest, a community-wide celebration of our community's diversity. The Department has 18 full time and more than 75 seasonal and part-time employees.