Associate Dean of Development, School of Engineering
September 8, 2018
The Associate Dean for Development and AlumniRelations (DAR) for Vanderbilt's School of Engineering is part of the Department of Alumni Relations (DAR)Development Team at Vanderbilt University and is a manager responsible for leadingthe major gift fundraising effort and coordinates with the school-based alumnirelations programs to drive greater levels of engagement and support.
TheAssociate Dean participates in setting fundraising goals, manages a portfolioof top prospects, oversees a budget for operations and travel, and serves as asenior representative within the schools' leadership teams. The Associate Deanis also required to develop and maintain a strong working relationship with theDean of the School of Engineering to facilitate partnerships around goals,priorities and outcomes.
About the WorkUnit
The Department of Development and AlumniRelations (DAR) assists Vanderbilt University in securing the resources, bothhuman and financial, that are required to achieve its mission and goals.The Department is responsible for theidentification, cultivation, solicitation, and stewardship of individuals andorganizations whose charitable objectives are consistent with those ofVanderbilt University's teaching and research programs.
Key Functions andExpected Performance
Design,implement, and coordinate the School of Engineering development programs,consistent with the overall development program at Vanderbilt University.
DAR's university development team isresponsible for seeking new resources from alumni, parents, friends,corporations and foundations to support key fundraising priorities at the Schoolof Engineering and Vanderbilt University. The Associate Dean is expected tocoordinate, plan and work directly with the Dean of the school and serve on thesenior administrative team.TheAssociate Dean is charged with setting, tracking, and assessing progresstowards School of Engineering fundraising goals in coordination with other DARteams (e.g. Annual and Leadership Annual Giving, Corporate and FoundationRelations, the Parents and Grandparents Campaign, and Planned Giving).The Associate Dean also works with the Deanto effectively engage boards, committees, or councils whose membership includesalumni or other supporters and whose responsibilities – in part or solely –include increasing philanthropy.
Secure major andprincipal gifts.
The Associate Dean serves as a major giftofficer for the School of Engineering – driving forward the identification,cultivation, solicitation, and stewardship of approximately 85 prospects that arecapable of making gifts of $250,000 or greater.Outright gifts, pledges, corporate and foundation awards, and plannedgifts at this level are all part of the Associate Dean's portfolio.
Increase theoverall fundraising success for the School of Engineering.
The Associate Dean is charged with overseeingthe comprehensive fundraising program that will drive larger success insecuring funds to support key priorities, which could include, but are notlimited to -- endowed scholarships and chairs, academic program support,research funding, and capital projects. The Associate Dean also works closelywith the Dean and the Assistant Vice Chancellor for University Development inthe goal setting process each fiscal year to set targets that are bothambitious and achievable.
Serve as liaisonto other development teams, university offices, and school leadership.
To maximize the success of the School ofEngineering's effort, the Associate Dean will work in collaboration with othermembers of DAR staff to be successful and support university-wide objectives.Offices that contribute to the success of the School of Engineering developmentoutcomes include: Principal Gifts, Annual and Leadership Annual Giving, PlannedGiving, Research and Prospect Development, Parents and Grandparents Campaign,Corporate and Foundation Relations, Athletics Development, Campaign Communications,Alumni Relations, Special Events, and Stewardship. In many cases, DARcolleagues serve as extensions of the Schools' development staff.Collaboration with other schools, colleges,and programs as well as developing prospect strategies for the effectiveutilization of the Dean, and possibly the Provost and Chancellor, around themost significant fundraising opportunities that support the academic andresearch mission of the School of Engineering is also part of the AssociateDean's role.As a member of the Deans'leadership teams, the Associate Dean will need to establish strongrelationships with School of Engineering's senior staff in admissions, finance,communication, career services, and faculty affairs. Strategic planning andadvice are highly valued by the Dean, as these are skills frequently utilizedto compliment the School's efforts beyond development.
Establish oneselfas a knowledgeable staff member by:
Learningthe Vanderbilt mission and being knowledgeable about Vanderbilt and theassigned school/college's responsibilities to the mission.
Attainingan in-depth understanding of the development programs and their goals in theassigned school and/or department.
Collaboratingwith DAR staff to build and maintain best practices in soliciting major gifts.
Enhancedepartmental performance standards by:
Maintaininga level of reliability that generates stability in the department
Meetingor exceeding department performance standards
Fosteringa spirit of cooperation
Understandingand effectively communicating departmental policy and procedures
Clearlycommunicating concerns and questions to team
Conveyingthoughts/ideas to the leadership team on improving departmental performance
Approach eachsituation with a professional attitude by:
Exercisinggood judgment in discussing issues and results with the team
Maintainingcomposure and a calm demeanor during challenging situations
Respectingthe need for confidentiality of donors and colleagues
Performingother duties as assigned
This position has supervisory responsibility ofa Senior Director of Development, Associate Director of Development, 2Associate Directors of Leadership Annual Giving, a Development Coordinator, andtwo Administrative Assistants.
This position reports administratively andfunctionally to the Assistant Vice Chancellor for University Development.
ABachelor's Degree is required.
Advance degree ispreferred.
Experience and Skills
The Associate Dean must be a seasoned andpolished fundraising executive who understands and is able to articulate thenature and importance of a major research university, and in particular, thesignificant role of the School of Engineering within this larger academiccommunity. Leading candidates should have:
Five years of experience, or the equivalent is necessary
Seven or moreyears of development experience preferred, with a background in a higher education setting
Willingnessand ability to personally solicit gifts of $250,000 and larger
Excellentorganizational skills, oral and written communications skills and the abilityto articulate the needs, interests and accomplishments of Vanderbilt Universityto a wide range of audiences
Interpersonalskills and judgment suitable for exercising appropriate discretion and demeanorwhen dealing with alumni, parents, friends, and employees Abilityto exercise good judgment in the handling of confidential information
Abilityto use current computer technology, such as Windows, Excel, Word, and
Vanderbilt's donor management system
Aproven record of achievement in major and principal gift fund raising fromindividuals
Abilityto plan, articulate and implement a major gift program that will include notonly alumni, parents and friends, but also corporate, foundation and plannedgiving
Experiencein managing and leading volunteers and/or boards
Superbwritten and oral communication skills, specifically in the areas of proposaland presentation development
Demonstratedsuccess in working across teams and disciplines – facilitating solutions,designing new ideas, and driving forward priorities
Aworking understanding of engineering and research that will help drive forwardnew interdisciplinary initiatives
Familiaritywith Vanderbilt and/or solid understanding of a major research universityenvironment is preferred.
Thecapacity to perform in an intellectually rigorous and complex academicenvironment
Abilityto work independently, take initiative, manage multiple projectssimultaneously, meet deadlines, and adapt to ever changing priorities areessential
Exhibitpersonal characteristics enabling effective interaction with importantconstituencies and possess a genuine commitment to the advancement of education,research, and to the principles governing Development and Alumni Relations
Routineovernight travel is required
Someevening and weekend work, as needed
KeyCharacteristics of a Successful Team Member in this Work Unit:
§Integrity– Holds oneself accountable; takes responsibility for failures as well assuccesses, recognizes that trust is required to hold a team together.
§Sharing– Shares information. Communicates proactively. Transmits knowledge; recognizesthat ‘knowledge is power’ is less effective than ‘sharing knowledge is power.’Asks for advice, and considers it thoughtfully.
§Teamwork– Genuinely values teamwork and co-workers; make them feel valuable andimportant by acknowledging what they do well.Doesn't expect from others effort that one is unwilling to dothemselves.Finds ways to acknowledgeother's strong suits.
§Raisesthe Bar – Expects and delivers excellence. Is acreative problem solver. Is proactive. Welcomes input on making thingsbetter.Places a high value on learningand getting better
§Autonomous– Self-managing; self-motivated.Managestime, activities and outcomes well so that progress stays on track. Cleans upafter themselves.
General Characteristicsof a Successful Vanderbilt University Staff Member:
§Acceptanceof Feedback – Takes constructive criticism with grace,and make improvements without taking it personally or holding grudges. Whenwrong, owns it – freely admits mistakes.
§Adaptability– Reads cues and adapt accordingly. Adjusts style and approach to accommodatethe styles and needs of others. Can anticipate and effectively de-escalatepotential conflicts.
§Analytical& Detail-Oriented – Accurately assesses information andapplies applicable law, policy and procedure. Considers the long termimplications of actions today and advises employees appropriately. Even smallmistakes can create big issues; attention to detail work indicates care aboutthe outcomes.
§AssumesPositive Intent – Assume that others are working andtaking action with good intentions. They may not have all the information yetand asking thoughtful questions and providing information is critical to mutualunderstanding and moving forward with success.
§Assumesthe Best -- Assume that others are working as hard asyou are on things that are as important as what you are working on. Justbecause you don't know what someone does, it doesn't mean they're not doinganything.
§Believes– Believes in the work being done and in the importance of the organization'smission.
§CreativeThinking – Goes beyond the boundaries of the jobdescription, willingly takes on new challenges, finds creative solutions ratherthan always awaiting direct instructions
§Eager– Enthusiastic, wanting to learn, wanting to continue one's personal andprofessional development and expertise.
§Hard-Working– Is industrious as well as efficient (busy isn't the same as productive). Canjuggle multiple competing priorities simultaneously without becomingoverwhelmed.
§HelpfulNature – Offers to help lighten the load for othersin times of need. Volunteers rather than waiting to be asked. Understands thatalmost no one works in a silo and needs the help of others to do their jobwell; recognizes that by helping others first, others will likely reciprocate.
§Honestand Transparent – Doesn't have hidden agendas. Doesn'tplay people against each other. Is authentic and forthright.
§Maturity– Exhibits professional maturity; doesn't pass the buck to dodgeaccountability; doesn't engage in petty office politics or inappropriate socialconduct
§NaturallyCommunicates –Readily shares information and is comfortable working within a highlycollaborative team. Communicates proactively. Understands that opencommunication and the sharing of knowledge is fundamental to the success of theteam. Asks for advice, and considers it thoughtfully.
§Nice– Asks caring, interested questions and is a good listener. Smiles and isgrateful.Sends appropriate notes ofthanks to others who have helped.Avoidgossip or saying negative things about co-workers.Patient and generous.Make suggestions rather than stating hard andfast opinions.Avoids being negative,sarcastic, and cynical.
§Optimistic– Is friendly, tirelessly cordial, polite, and genial. Comes in to work with agood attitude and doesn't bring their own personal ‘little black clouds’ intothe work environment.
§Perspective– Maintains a sense of humor and perspective.Can laugh first and foremost at oneself.
§PraisesPublicly; Criticizes Privately – When dealingwith a difficult co-workers or customers, ‘pretend your children are watching’how the situation is handled. Good manners help keep a cool head. Gives creditwhere credit is due.
§Reliable– Does what they say they will do, when they say they will do it. Shows up forwork when expected. Doesn't push the burden of work volume or deadlines toothers.
§Resilient– Is resilient in the face of daunting challenges and setbacks; bounces backreadily.
§Respect– Is friendly, tirelessly cordial, patient, polite, and genial. Comes in towork with a good attitude and is ready to help campus employees, managers, andcolleagues through what may be a difficult and overwhelming time for them.
§RespondsPromptly – When emails and phone messages aren'treturned in a timely way, it sends the message that the other party is notimportant.Responds even if just toacknowledge receipt and provide a timeframe by which the requester can expect afull response.
§Worksthrough Issues – Recognizes that the work is aboutsuccessful outcomes. If things aren't going well, outcomes suffer. Is willingto have crucial conversations if things aren't going well.Doesn't just complain to management . . .does everything possible to remedy the situation directly first.
Internal Number: 1801613
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.