BASIC FUNCTION: Under the direction of the Superintendent, the executive assistant provides responsible and confidential secretarial and administrative support services to the Superintendent and the Board of Trustees. The person in this position is highly visible and assists in establishing the proper atmosphere for the District’s chief administrator.
DISTINGUISHING CHARACTERISTICS: This position requires discretion, initiative and sound judgment as well as quality technical knowledge, the ability to provide a wide variety of executive secretarial duties, and skills to coordinate a high volume of administrative detail. Consistent ethical behavior and the ability to maintain strict confidentiality when required are essential.
KNOWLEDGE OF: Principles and practices of training and providing work direction to others. Organization, programs, operations, procedures, specific rules and precedents of assigned office. Principles and practices of accounting and financial record keeping. Rules governing the District’s purchase of materials, supplies, and equipment. State Education Code and District policies and procedures. Principles of public sector administration. Agenda preparation and distribution techniques. Modern office practices, procedures and equipment. Letter and report preparation techniques. Data management, storage and retrieval systems. Receptionist and telephone techniques and etiquette. Correct English usage, grammar, spelling, punctuation and vocabulary. Operation of office machines including computer equipment and assigned software. Interpersonal skills including tact, patience and courtesy. Technical specialty of office. Website creation and updating
EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school including or supplemented by training in business office management, secretarial science or related field and five years of increasingly responsible secretarial experience.
LICENSES AND OTHER REQUIREMENTS: Valid California Drivers License; Ability to type 65 WPM
Pittsburg Unified School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation or association with a person or a group with one or more of these actual or perceived characteristics. This applies to all acts related to school activity or attendance within a school under the jurisdiction of the superintendent of the school district. School personnel are required to take immediate steps to intervene when it is safe to do so and when he or she witnesses an act of discrimination, harassment, intimidation, or bullying.
About Pittsburg Unified School District
Awarded the College Board’s Gaston Caperton Opportunity Honor Roll award in 2016 for expanding access to college, Pittsburg Unified School District (PUSD) is one of 130 school districts across the nation recognized for creating opportunities for traditionally underrepresented students. PUSD is a K-12 district serving the community of Pittsburg, California. Founded in 1933, the school system is committed to providing an excellent opportunity for all students to learn. Comprised of eight elementary schools, three junior high schools, one comprehensive high school, one alternative education high school, an adult school, independent study options, and a preschool program, the school district serves more than 11,000 students. PUSD is located in the San Francisco Bay Area, fifty minutes outside of downtown San Francisco.