Position Description: This position is located in the Department of Housing & Residential Life, providing support to both Housing & Residential Life and Contract Administration. The employee is primarily responsible for Accounts Payable, PCards, A/R Billing, and data entry.
Duties and Responsibilities:
Accounts Payable – 50% o Processes invoices for payment directly into the Peoplesoft financial system, and through the PeopleSoft Document Interface (PDI). o Set up and maintain Vendor and Customer files within EFS. o Ensures invoices are forwarded for Imaging in Perceptive Content o Maintains purchase order and delivery slip files. o Monitors open purchase orders and statements of accounts and resolves with staff and/or vendors. o Assists staff to ensure payment documentation is completed appropriately. o Reconciles PCard transactions and prepares PCard expense reports o Adheres to University and department policies and procedures.
Data Entry – 35% o Codes, batches, enters, and proofs financial document data into accounting software system (JD Edwards General Ledger) by established monthly due dates. o Assist with annual budget entry into JD Edwards software system. o Non-Sponsored A/R billing specialist – enters external billings.
Office Support - 10% o Maintains financial document files. o Deposits payments (backup) o Copies and distributes various reports.
Other Duties - 5% o Attends various department meetings and participates on assigned project teams. o Serves as back-up for other team members. o Continues professional development through attendance of courses, workshops, seminars and other meetings. o Demonstrates ethical behavior in conducting all job responsibilities o Other duties as assigned.
*The employer reserves the right to change or add duties to this position as long as the changes and/or additions are consistent with the job classification.
$15.69 - $22.47
Work Environment: Work is performed in an office setting.
Minimum Qualifications: (Knowledge, skills and abilities)
High school diploma/GED and two years general accounts transaction experience. Training/education may be substituted for some of the years of experience.
Preferred Qualifications: (Knowledge, skills and abilities)
University of Minnesota Peoplesoft financial system, JD Edwards financial software, University policies and procedures.
Ability to be self-motivated, identify priorities, multi-task, meet deadlines, keep organized, and work as part of a team.
Demonstrate excellent attention to detail in both verbal and written communication.
Prefer experience with 10-key calculator and the ability to type 50 wpm.
Internal Number: 327692
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.