| The Partnering with Parents Program Supervisor provides direct supervision and training to the Parents as Teachers (PAT)/Maternal Infant Early Childhood Home Visiting (MIECHV) program Parent Educators. The Program Supervisor provides reflective supervision and support to staff as they work with prenatal women and families with children three and under. The Program Supervisor performs all administrative tasks of the program and is responsible for ensuring that the program maintains fidelity as a PAT Affiliate and a MIECHV voluntary site. The Program Supervisor partners with The Collaboration for Early Childhood in serving families in the Oak Park/River Forest area and represents the agency and program within the Oak Park/River Forest community. - Participate in the hiring process of new Parent Educators.
- Provide orientation, training, and shadowing of newly hired Parent Educators.
- Observe the Parent Educators during home visits, including program intakes, utilizing the appropriate PAT tools.
- Attend scheduled meetings with Parent Educators to provide reflective supervision, review completion of participant related paperwork, including but not limited to assessments, developmental screenings, and personal visit records.
- Monitor the completion of immunizations, 4Ps Plus, and other screenings and assessments.
- Assist in coordination of monthly community group sessions and related special events.
- Participate in reflective supervision, utilizing program’s weekly and monthly supervision forms.
- Provide timely home visit support, strategies, and suggestions for service delivery.
- Assist in the development of participant calendars to ensure that client-related activities are occurring on time.
- Monitor, and adjust as needed, Parent Educator’s caseloads.
- Provide input to Parent Educators on case level changes and complete the necessary paperwork.
- Monitor Parent Educator’s Paylocity data entry and address concerns with Parent Educator and Program Manager when needed.
- Review Visit Tracker to ensure that home visits have been entered and participants are seen consistently.
- Participate in annual performance evaluations in accordance with the Program Manager.
- Encourage Parent Educators participation in local and internal agency committees.
- Access and determine behavioral needs of children served; work with community service providers to ensure that children are receiving the services required.
- Utilize data tracking systems to monitor participant attendance, statistics, outcome measures, retention rates and recidivism.
- Coordinate shadowed home visits for audit entities, including DHS, The Collaboration for Early Childhood, MIECHV and the Ounce of Prevention Fund staff to meet individual families in the program.
- Carry a small caseload from time to time.
- Ensure 100% of files are audited yearly for Quality Assurance.
- Attend scheduled meetings with the Program Manager.
- Participate in area network events focusing on early childhood development, home visiting and family systems.
- Participate in agency committees as requested.
- Attend quarterly Parents as Teachers Supervisor Learning Community meetings.
- Develop, edit, and update policy, procedure, and protocol manual.
- Prepare and record on-going Partnering with Parents participant referral log; provide a timely response to all request and inquires, correspond with new referrals and family members as needed.
- Maintain a variety of binders to document meetings of the advisory board and home visiting task force, as well as, group connections, reflective supervision, and staff trainings.
- Prepare and facilitate monthly team meetings; record meeting minutes and maintain team meeting binder.
- Organize, maintain, and generate all order of program supplies; process purchase orders and place orders with the purchasing department.
- Oversee budget and spending with approval from the Program Manager.
- Coordinate referral efforts with community partners.
- All other duties as assigned.
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