Classified Title: [[Sr. Special Events Coordinator]] Working Title: [[Sr. Special Events Coordinator]] Role/Level/Range: ATO 37.5/03/OF Starting Hourly Pay Rate Range: [[$19.62 - $27.00 / Commensurate with Experience ]] Employee group: Full Time Schedule: [[Monday - Friday, 8:30a - 5:00p / 37.5 hrs per wk]] Exempt Status: Non-Exempt Location: 05-MD:School of Public Health Department name: 60000901-PH Practice and Training Personnel area: School of Public Health
Responsible for coordinating projects, developing communications, planning and executing special events, and administrative duties.
Specific Duties & Responsibilities
Manage over 30 events and meetings per year, ranging from large public events, outside group symposia, and small site visits.
Organize site visits for officials meeting with faculty and students.
Promote events and practice opportunities to internal and external audiences through posting to affiliate calendars, creating social media messaging, creation of signage, etc.
Manage events including event logistics, briefing documents, securing event space, vendor contract negotiations, invitations, budget and post-event evaluation.
Provide on-site support and troubleshooting during events.
Report on reach and audience for outreach and communication activities.
Develop, implement, and manage social media communications through Facebook and Twitter.
Creates and maintains the overall and day-to-day social media presence, including page design, photos, and graphical elements.
Maintain the School brand and positioning in all communications.
Use videos, photography, tweets, text, and blogs to advance marketing goals.
Collaborate to integrate social media activities with overall marketing strategies and goals.
Coordinate and produce materials and minutes for the School-wide standing Practice Integration Committee as well as School-wide Practice Office Leadership Team meetings and other activities as necessary.
Work with student leadership and faculty on Public Health Practice Week events and practice awards.
Manage design, content and updates for the practice office affiliated web pages.
Manage the Office's travel, reimbursements and invoices.
Maintain calendars, schedules appointments and meeting rooms.
Answer telephone calls and emails, screen requests and relay messages.
Pick-up and deliver materials as needed.
Handle filing, copying, and scanning.
Manage independent contracts.
Collect, format and uploads narratives, internal documents, bio-sketches, CVs, for grant proposals and other office activities as required.
Maintain databases, data entry and cleaning, and produce progress and evaluation reports on practice office related activities including the student practicum, practice awards, service learning projects and other practice-related activities as necessary.
Perform additional project and administrative duties as assigned by the Vice and Assistant Deans.
High School Diploma / GED.
5 years related experience.
Additional education may substitute for experience.
Special Knowledge, Skills, and Abilities
Demonstrates enthusiasm for work in academia and embraces the School and University's missions.
Writes compellingly and accurately with attention to detail.
Communicates professionally with School leadership, senior staff, students, and faculty as well as high-profile visitors and guests.
Demonstrates expertise working in the social media and mobile electronic device environment.
Demonstrates ability to think creatively and critically in problem-solving, analysis, and project implementation and evaluation.
Uses social and mobile media to communicate effectively to multiple audiences, including Facebook, Twitter and YouTube.
Understands brand management and appropriate expression of brand and graphic identity in electronic communications.
Works independently, manages multiple projects simultaneously, organizes workflow, sets priorities, thrives in an extremely fast-paced environment, meets deadlines, and adheres to brand identify and editorial standards.
Works collaboratively with other team members and colleagues at all levels across the School.
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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