The UW Information School (iSchool) is looking for a Staff Employment and Compensation Manager. This position manages recruiting, payroll, compensation and other personnel functions for The Information School's (iSchool) regular, temporary staff and some student employees The individual in this position recruits and retains the best possible employees and ensures they are paid accurately, appropriately, and on-time, and maintains or oversees the maintenance of their payroll and personnel records for the School. This position coordinates the hiring of new employees and other personnel actions. The Staff Employment and Compensation Manager works with UW Human Resources, and the Integrated Service Center and is responsible for interpreting and implementing University HR and Payroll policies and procedures in relation to these employees. This position advises iSchool supervisors and employees regarding HR issues as well as providing advice and recommendations to School Leadership regarding HR policies, procedures and actions. The individual in this position must show exceptionally good judgment in dealing with issues of a sensitive nature. iSchool Human Resources consistently supports approximately 80 individual staff and student employee positions. The iSchool is a community of diverse disciplines, professional fields, and areas of expertise engaged with the study of information and its use by people and organizations. We conduct rigorous research and create challenging learning environments that make a difference throughout the region, the state of Washington, the nation, and the world. We are an open, ethical, highly engaged and collaborative community based on trust, transparency and mutual respect. We believe in the importance of quality of life, embracing diversity, making a difference and having fun. In the iSchool there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool's core values. Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff.DUTIES AND RESPONSIBILITIESRecruitment and Onboarding
Develop, implement and manage transactional processes to facilitate hiring and onboarding.
Under the general direction of the Assistant Dean for Planning and Administration, design and develop the iSchool's employee staff recruitment processes, ensuring there is a focus on enhancing the school's diversity and talent.
Manage the recruitment and hiring of all staff including but not limited to: Assist supervisors in the development of position descriptions and preparation of proposals for approval of new or revised positions and salary level and determining job classifications; prepare and place position advertisements; coordinate hiring committees as needed and provide training on diversity hiring best practices; screen applications; contact applicants for interviews; prepare or oversee correspondence with applicants; make salary offer recommendations; assist with salary negotiations; secure central University approval for hiring desired candidates and complete the hiring process with new employees.
Advise search committees and managers regarding approaches to recruiting, interviewing and selecting candidates. Participate in the interview process and perform comprehensive reference checks as needed or requested.
Review and recommend position changes and reclassifications for professional and classified staff.
Insure compliance with all University hiring policies and procedures and act as liaison with central HR offices. Develop and modify iSchool internal hiring procedures as deemed necessary.
Develop and manage the iSchool's annual human resources recruiting support budgets. Perform periodic cost and outcome analyses.
Develop and conduct new employee orientations for staff and non-academic student employees.Payroll, Time, Staffing and Compensation Management
Establish and monitor procedures for the timely and accurate processing of payroll and management of employee time and leave, including FMLA and disability leave.
Monitor staff FMLA and Disability leave usage and work with the Associate Dean for Finance and Administration to ensure time is appropriately tracked.
Maintain confidential permanent and temporary staff personnel and payroll records; initiate, record and ensure the accuracy of personnel and payroll action documents.
Develop, implement and manage transactional processes to facilitate job changes, compensation changes, and other employee transactions.
Lead unit leaders in reviewing unit specific staffing structure, functional duties and salary planning.
Develop and oversee an annual, proactive compensation review and analysis process (to connect with the annual performance review process).
Provide compensation analysis and recommendations to the Assistant Dean for Planning and Administration for staff and administrative student hourly positions. Employee Worklife and RetentionThe Staff Human Resources team manages and leads activities associated with creating a positive and productive work life and retention for all employees.
Design, develop, implement and manage policies, procedures and programs to support and improve staff employee worklife, including but not limited to telework and flexible work schedules.
Provide ongoing and proactive employee education information and training sessions on policies, procedures and tools that support and enhance staff employee worklife.
Provide advice and consultation to iSchool Facilities regarding staff employee work environments
Lead wellness programs and other initiatives to enhance and support employee worklife and wellness.Policy, Procedure and Data Management
Make recommendations for, implement and oversee policies and procedures necessary for establishing proper human resources processes and actions related to employment and compensation.
Interpret and make recommendations for the School's implementation of UW, State and Federal human resources and contractual employment policies, regulations and procedures.
Write policy and procedure guideline memos related to human resources issues.
Provide personnel data as requested by internal and external parties for accreditation and other related surveys.
Develop and maintain internal iSchool systems for tracking and managing human resources information and supporting processes; collaborate with iSchool IT on the design of complex tools.MINIMUM REQUIREMENTS
Bachelor's degree in Business, Communications or other related field or equivalent education or experience.
Minimum 5 years general office experience
Minimum 2 years human resources experience preferably in an institution of higher education to include at least 1 year of faculty or executive level recruiting.
Knowledge of general human resources and payroll policies, procedures and principles.
Must be fluent in MS Office: Word, Excel, Outlook (or other equivalent email product) and have prior experience using databases.
Must have excellent communication skills, both written and oral with demonstrated presentation and orientation experience.
Demonstrated ability to organize and prioritize multiple-tasks, be very detailed orientated and work effectively under the pressure of deadlines.
Experience with a Human Resources Information System (HRIS).
Demonstrated success in working with diverse populations.
Demonstrated ability to work independently and as part of a team.
Experience working with both Union and Non-Union employees.
Experience interpreting complex contracts and/or policies.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as license/certification/registration.DESIRED QUALIFICATIONS
Knowledge of Washington State employment law.
Knowledge of University of Washington human resources policies and systems.
Experience with Workday, PeopleSoft or other equivalent HRIS.WHAT'S IN IT FOR YOU
Benefits, including medical and dental insurance and retirement plan.
Paid vacation and sick leave, as well as 10 paid holidays a year and one personal day.
Work for an exciting, cutting-edge school within the University of Washington.As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.CONDITIONS OF EMPLOYMENT
A satisfactory outcome of a reference check of previous employment. A flexible schedule is required as critical human resources and payroll deadlines must be met regardless of other conflicting deadlines.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select
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