This is an AFSCME position. The deadline for priority consideration is June 10, 2019. Review of complete applications will start June 10, 2019 and continue until the position is filled. The anticipated start date is July 29, 2019.
General office support for faculty, staff and students to ensure smooth operations of the department. Contribute to service oriented culture. Work with confidential information including employees' payroll and human resources information.
Use the EFS system to create requisitions, payment vouchers, reconcile procurement card transactions. Process expense and travel reimbursements and other similar and related documents. 50%
Prepare, process and maintain payroll documents including payroll time sheet entry, vacation/sick leave entry, reconcile payroll reports and other related tasks. Work with confidential information including employees' payroll and human resources information. 10%
Coordinate travel arrangements, room scheduling, meeting/event planning, distribute incoming mail and help with outgoing mail and other similar tasks. 10%
Manage, maintain and order office supplies, equipment and other supplies. 5%
Serve as backup in the hiring process and procedures. 5%
Liaison with facilities management on building issues, order keys and maintain key records. 5%
Co-manage the Internal and External sales process. 5%
Perform periodic accounts reconciliation. Receptionist, Director support, maintain calendar and help with special projects. Other duties as assigned. 5%
Assist with maintaining department social media pages, email and websites. Umarket and other ordering support. Student on boarding support (keys, desk placement, website and photo directory). 5%
High school diploma/GED and two years general accounts transaction experience. Training/education may be substituted for some of the years of experience. Knowledge and skill in office practices and equipment, competent typing/word processing skills (at least 50 WPM), spreadsheets, electronic mail. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Good interpersonal skills.
Experience with payroll, purchase orders, payment vouchers, at least 2 years of related financial experience, Peoplesoft and EFS.
Internal Number: 330415
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