As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. University Advancement has an outstanding opportunity for a Constituency Relations Officer POSITION PURPOSE The Henry M. Jackson School of International Studies was founded in 1909 and is one of the premier schools of international studies in the world. The School is dedicated to tackling international issues through the intensive study of specific regions, cultures, and languages. The School's 45 full-time faculty focus is on globally comparative inquiry and on deep understanding of localities and regions around the world and the complex interactions that drive world events, as well as on engaging the critical problems of the world, preparing the next generation of global citizens and leaders, and contributing to the public good across societies. The School combines the social sciences, humanities, and professional fields to enhance our understanding of our interconnected globe. There are 21 academic programs and centers, including programs on Jewish Studies, Israel Studies, Sephardic Studies, Center for Human Rights and Global Christianity. The Constituency Relations Officer (CRO) will be responsible for activities designed to enhance public awareness of and increase private support for the Henry M. Jackson School of International Studies and its programs. The CRO manages day-to-day aspects of the Jackson School's fundraising events, outreach and promotion efforts targeting alumni, donors and the community-at-large, and donor stewardship activities. In addition, when appropriate, the position will manage specific annual giving fundraising efforts to support the School. The position also staffs the Jackson School's Advisory Board and partners with the Advancement team for the Jackson School to attract new donors and maintain relationships with current donors. This position has extensive direct contact with the department's diverse internal and external audiences including alumni and donors, friends, faculty, staff and students.DUTIES AND RESPONSIBILITIESDonor StewardshipManage the stewardship of Jackson School donors. Coordinate and personalize gift acknowledgements in collaboration with appropriate faculty leadership and write and distribute annual or biannual stewardship packets to endowment donors.Event ManagementPerform all tasks required to plan and implement Constituency Relations events (receptions, fundraising events, private dinners, etc.) including developing guest lists, sending invitations, writing event briefings, coordinating catering, developing budgets, tracking expenses, and preparing detailed reports.Advancement Program and Project SupportAssist in preparing written proposals and informational materials to support requests for major gifts.Assist in writing and coordinating production of department communications, including annual report, newsletters, fact sheets, social media and website content.Prepare reports on fundraising and gift budget activity for School leadership annually or as requested.Develop strategies to advance current donors to new levels of giving and capture new support through annual giving programs for the School and work to establish new support programs for specific areas within the School.Coordinate the School's Advisory Board, including: organize logistics for Board meetings, manage on-going communications with the Board, and maintain Board rosters and membership lists. Assume management of special projects developed in collaboration with the Director of the Jackson School.Other duties as assignedKey CompetenciesCoreEffective communications: Expresses oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc.Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.Critical Thinking: Obtains, analyzes and evaluates information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience.Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures. Acts consistently with Washington State ethical guidelines and organizational core values and beliefs.Valuing Diversity & Inclusiveness: Respects, values and contributes to the UW's commitment to inclusiveness and diversity.Functional ExpertiseOrganizational Acumen: Able to size up a situation, balance reason and the interest of others, and act in a decisive, timely and appropriate manner that is congruent with the organization's values, goals and mission to achieve success.Innovation Management: Able to anticipate market trends and be effective in facilitating and managing creative processes to achieve results in self and others.Planning & Implementing: Ability to develop strategies, measures for success and feasible timelines for successful project implementation and execution.Managing Conflict: Recognizes and addresses conflicts and disagreements in a safe and respectful environment, manages conflicts collaboratively, and builds consensus with the best interests.REQUIREMENTSBachelor's degree in business, communications, marketing, or related field and two years of experience in planning outreach events and other strategies to grow an organization's constituency or related field. Equivalent combination of comparable knowledge and skills may substitute for education and/or experience. At least two years' experience with email marketing software such as Convio, Constant Contact or Mail Chimp required.Proficiency using PC computers. Demonstrated strong computer skills, including proficiency with Microsoft Word, Excel, and PowerPoint for correspondence, special reports, spreadsheets, databases, forms, etc.Experience working with budgets, preparing financial spreadsheets, and tracking expenditures.Willingness and ability to learn how to use the ADVANCE database system and other proprietary software products.Ability to staff occasional evening events (approximately ten a year).DESIRED QUALIFICATIONSKnowledge of the integrated advancement model. Knowledge of alumni relations/development/advancement principles.Knowledge of UW Advancement policies and procedures, including use of the development database software ADVANCE. Event planning experience.An understanding of world affairs and appreciation for different cultures.Conditions of EmploymentAbility to work evening and weekend hours, as necessary, on short or limited notice.Must have regular and reliable transportation for local travel and willing to travel when necessary.Frequent local travel expected.Ability to lift 20 pounds regularly and up to 40 pounds occasionally for event setup and tear down.During Events (from setup to tear down) or on Event days:oAbility to stand 4 or more hours continuously.oAbility to walk 4 or more hours continuously.oAbility Standing: duration of 4+ hours for eventsoAbility to work greater than a 10 hour dayEquivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.BENEFITSAs a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed
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