Ursuline Academy is a Catholic, independent, college preparatory school for girls grades 7 -12, located in Dedham, MA. We are accepting applications for an enthusiastic, full-time Administrative Assistant to the Principal who will have a broad set of responsibilities that range from supporting the Principal directly to facilitating the day-to-day operations of the main office.
The ideal candidate will:
model the mission and values of Ursuline Academy
connect with students, parents, and colleagues in a professional way
manage the Principal’s calendar, including scheduling and coordinating meetings
identify, prepare, and compile necessary materials to ensure the Principal has appropriate information for meetings, reports, presentations, and special projects
perform a variety of secretarial and clerical duties, including those of a confidential nature for the Principal
support the Principal with various ad-hoc projects and other administrative duties as needed
maintain student databases
greet office visitors and telephone callers to answer questions concerning school programs and activities
prepare agenda for faculty meetings and take minutes of those meetings
oversee mailings, distribute mail and maintain postage meter
order school supplies as necessary
gather information for the preparation of school calendars
schedule and disseminate information from outside vendors
coordinate annual graduation details including ordering of diplomas, caps and gowns, graduation invitations and chairs for guests
track absences for faculty
create and disseminate event schedules
We'd be excited to hear from you if:
You have 1-3 years of administrative coordination experience in a dynamic environment;
You are an excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences;
You possess a high degree of professionalism, tact, and integrity, as well as a profound respect for the confidentiality of the documents and communications involving the organization;
You have strong organizational, problem-solving and data-gathering skills and are able to handle multiple shifting priorities;
You are meticulous in your attention to detail and accuracy in matters of proofreading, document processing, and relaying messages;
You can work both independently and as part of a team, exercising a strong work ethic and dedication to completing work on a timely basis; and
You are flexible, resourceful and adaptable to changing needs and demands, and willing to work longer hours as circumstances require.
Please submit a resume, statement of interest and the names of three references to Kathy Thorn at email@example.comPlease indicate the position you are applying for in the subject line of the email.
About Ursuline Academy
Ursuline Academy, a private, Catholic college preparatory school for young women in grades 7-12.