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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Associate Director of Special Events
Job Profile Title
Associate Director C
Job Description Summary
The Associate Director of Special Events, plans, organizes and manages high visibility events and projects that support the fundraising and engagement goals of the External Affairs office at the Wharton School. Working closely with fundraising and alumni relations staff, as well as faculty and senior administrators at the School and University, the Associate Director plans and executes domestic and international events including board meetings to showcase the School, its faculty, students and alumni.
The Associate Director of Special Events plays a key role in the planning, strategy and execution of development events for board members, prospects, and donors. This position will work closely with donor relations, fundraising and engagement staff, as well as senior school leadership and high-level alumni through during the planning stages of donor events and board meetings.
The role will have sole responsibility for Fall and Spring board meetings for Wharton executive Boards. Specific duties around planning and execution include venue and vendor selection, facility and menu negotiations, budget oversight, contracts, and oversees pre-and post-event follow-up. The Associate Director is responsible for problem solving and implementing solutions during all planning and execution stages. Specific duties around meeting coordination include working directly with board liaisons to manage goals and expectations of the divisions and boards and to finalize timelines and agendas. The planning and execution also includes managing invitations, RSVPs and briefing material.
Bachelorâ™s degree with 3-5 years of experience (with a preference for experience with alumni relations events) or equivalent combination of education and experience is required. Excellent writing, communication and interpersonal skills required. Must be highly organized and self-initiating while working as a member of a team within a goal-oriented environment. Must be able to manage simultaneous projects. The ability to work under pressure and meet deadlines is essential. Frequent weekend and evening work required. Frequent off campus events and domestic and international travel is required. Must possess a valid driverâ™s license and passport. Ability to lift up to 50 pounds.
Job Location - City, State
Department / School
Development and Alumni Relations
$50,684.00 - $91,232.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Internal Number: JR00006232
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.