Under the direction of the Supervisor of Library Orders, performs a wide range of library tasks, primarily maintaining the effective flow and execution of orders placed in the Monographic Orders section in all languages (except Chinese, Japanese, and Korean), including Slavic, Middle Eastern, South Asian, and Hebrew for the Regenstein Library and all satellite libraries (except the Law library).
Work schedule: Days:Â Monday â“ Friday. Must be able to work core hours between 9:00 am â“ 3:00 pm; Schedule set upon successful hire; 37.5 hours/week.
Assists the Supervisor of Library Orders in organizing and delegating the daily workflow for staff and student assistants (3-5 FTE), including the following functions (30%):
Searching and ordering rush, high priority, and patron requested materials, including special collections and archival items.
Providing patron notification.
Managing pre-order searching in the Libraryâ™s online systems.
Placing monographic orders.
Keying-in bibliographic records.
Setting up and referring approval and blanket orders.
Processing returns (firm orders and approvals.)
Claiming outstanding orders.
Organizes and edits incoming order requests, determines vendors, commits prices, and assigns book plates. (20%)
Serves as primary contact for high priority, second-hand, and out-of-print orders; performs complex searches for Special Collection materials; and processes course reserve orders and patron requests, including: searching, referral to subject specialists, batching, and ordering requested titles. (15%)
Communicates with vendors to resolve outstanding order problems; analyzes and solves complex problems pertaining to orders, claims, and returns. (10%)
Provides additional advanced-level support for the Head of Acquisitions Services and the Supervisor of Library Orders, including interpreting/reviewing filters for order/receipt loads and payment, determining materialsâ™ geographical point of origin and/or language, handling cancellations/re-vends, fund review/management, and other duties as assigned. (5%)
Assists with the management of student workers, including hiring, training, approving time records, and performance management. (10% )
Assists with maintenance of the Acquisitions intranet pages and provides general computer-related support. (2%)
Assists with training full-time staff. (2%)
Other duties as assigned. (1%)
Communicate effectively and with influence
Exhibit resilience and optimize resources
Celebrate Diversity & Inclusion
Display Courage & Conviction
Display Emotional Intelligence
Education, Experience, and Certifications
High school diploma or equivalent required; bachelorâ™s degree preferred.
Reading knowledge of at least one European foreign language (for example: French, Spanish, Italian, Polish, Danish etc.) strongly preferred.
Related library experience, or an equivalent combination of position-related education and experience required.
Previous supervisory experience preferred
Ability to communicate effectively in English, both orally and in writing required.
Ability to work independently, interpret complex instructions, recognize and act in accordance with departmental priorities, and exercise discretion in the execution of all duties required.
Ability to manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, staff, faculty, students and others required.
Ability to identify priorities required.
Ability to use and to learn a range of position-related software, web-based applications, and library systems required.
Ability to recognize and resolve or refer problems required.
Ability to work effectively with supervision and as a part of a team required.
Willingness and ability to follow procedures and policies required.
Ability to sustain strong attention to detail over long stretches of time required.
Ability to multitask and handle frequent interruptions required.
Flexibility and adaptability in managing tasks to meet changes in procedures, processes, and technology required.
Experience searching in various bibliographic databases preferred.Â
Knowledge of MARC or other cataloging standard preferred.
Technical Knowledge or Skills:
Knowledge of Microsoft Excel and Word
Ability to learn a range of position-related software applications required
Working knowledge of Microsoft Office and Google Drive required.
Working Conditions and Physical Requirements (if applicable):
Ability to bend, crouch, or stoop.
Ability to push/pull loaded book carts.
Ability to carry or lift loads of up to 49 lbs.
Ability to push and pull full book trucks.
Ability to see, including color, depth perception, or clarity; must be able to visually focus on print and electronic material for long periods.
Ability to sit for 4 hours or more.
Ability to use computers extensively for 4 hours or more.
Ability to make repetitive wrist, hand, or finger movements.
Ability to operate equipment necessary to perform job.
Effective audio-visual discrimination and perception.
Ability to Use Standard Work Station Equipment.
Ability to Use Standard Office Equipment.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
Pay Range: $17.28-$25.30
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR06300
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