Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Development Coordinator reports to the Executive Director of Development - McKelvey Engineering, and is part of the highly integrated Alumni & Development - Engineering team.This team is currently comprised of 14 people.All members of the team are an important component of Engineering’s success by developing relationships with and securing resources from Engineering alumni and partners.Building relationships with alumni and partners is central to Engineering’s strategic plan.The Development Coordinator supports projects initiated by the Executive Director of Development - Engineering, and also personally manages a number of projects with guidance from other directors. The candidate must be highly motivated and insightful about people, as well as, possess excellent technology, project management, customer service, volunteer management and critical thinking skills. The candidate should also be able to work both independently and in a team environment.
PRIMARY DUTIES AND RESPONSIBILITIES:
Event, Project, and Meeting Planning:
Special Events:Provide oversight to McKelvey Engineering special events, including building groundbreaking and dedication programs, McKelvey Alumni Awards Programs, volunteer of the year celebrations, Engineers Week programming, Women & Engineering, the Scholars in Engineering Dinner, alumni & development hosted lectures and meetings, and other recurring programming as assigned.Duties may include, but are not limited to, venue scouting and setup planning, budget planning, menu planning and catering arrangements, audio-visual and technical planning and setup, managing paper and electronic invitation processes and reservations, onsite setup and logistics coordination, and post-event evaluation.
Assignments may include the following:
Prospect Development:Provide assistance to the Executive Director of Development - McKelvey Engineering and other alumni & development fundraisers, with prospect development for fundraising priorities.This includes monitoring the involvement and activities of the volunteers, donors, tracking prospect strategies, and monitoring short/long-term solicitation goals.As meetings related for fundraising priorities are scheduled, manage event/meeting logistics.
Engineering Alumni Advisory Board:Assist with the coordination of the Engineering Alumni Advisory Board, including venue logistics, volunteer assignments, meeting notification and packets, RSVPs/reminders, meeting minutes.Work with the directors to develop recommendations for candidates for membership for the Alumni Advisory Board.
Engineering Mentor Program:In collaboration with the McKelvey Engineering Alumni & Development team, School leadership, and the WU Career Center, coordinate logistics, outreach, marketing, and participation of the McKelvey Engineering Mentor Program, the Women & Engineering Mentor Program, and all other mentoring platforms.Assist the directors in the identification of corporate contacts and expand mentor/alumni participation.
Reunion Programming:Provide assistance to the McKelvey Engineering Alumni & Development team and the other Alumni & Development staff in the planning, coordinating, and implementation of McKelvey Engineering reunion activities.In coordination with the Engineering directors and reunion staff, these assignments include identifying and recruiting volunteers, marketing and communications, logistics for events, budgeting and expenses, etc.
Prepare briefing reports on McKelvey Engineering Alumni & Development events, attendance, budget, etc.
Assist with preparation of summaries, projections and other reports as required.
Assist with management and monitoring of the department budget.
As needed, provide support for the directors – calendar management, telephone and mail support, and word processing and filing. Donor/prospect assignments include appointment setting and confirmation, travel coordination, prospect research, information packets, expense reports, and other requirements.
Perform other duties as assigned.
High school diploma plus three years of work experience, or an equivalent combination of education and experience.
Excellent oral and written communication skills.
Strong proofreading skills.
Strong organizational skills and ability to meet multiple deadlines.
Ability to prioritize and effectively manage workflow originating from multiple sources both within and outside the McKelvey Engineering Alumni & Development team.
Possess a strong work ethic, determination, energy and be detail-oriented.
Ability to listen carefully, learn quickly, and work within a complex organization.
Proven success working both independently and as a team member.
Ability to use technology to manage prospect data and programs, including strong computer skills.
Available to work overtime, evenings and weekends as necessary.
Two years of event planning experience.
Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, Sharepoint, and ability to learn other appropriate technology.
Exceptional interpersonal skills.
Demonstrated ability to build and maintain relationships with alumni and friends of all ages and professions.
Ability to work collaboratively with Alumni & Development colleagues, academic leaders and faculty, students, and volunteers.
Sensitivity to the needs and mission of Washington University in St. Louis and understanding of the importance of university relationships with alumni and partners.
The hiring range for this position is $19.18 to $20.00 per hour.
To learn more about careers in Alumni & Development, please visit http://alumni.wustl.edu/ContactUs/Career_Opportunities/.
This position is full-time and works approximately 37.5 hours per week.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Department Name/Job Location:
This position is in the Program of Alumni and Development. This position is for the Danforth Campus in the McKelvey School of Engineering.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.