Reporting to the Assistant Vice-President, Office for Sponsored Programs (OSP), the Director of Pre-award Services is responsible for providing leadership, advice and superior client service in the provision of all pre-award services, including but not limited to proposal review and submission, negotiation of terms and conditions and account set up for a Cambridge-based portfolio of over $350 million.
As a member of OSP's senior leadership team, the Director will contribute to strategic goals and work plans, represent the Cambridge Campus on pre-award and related matters, and ensure consistency and transparency in pre-award functions. Specifically, this position is accountable for oversight of the University area's pre-award portfolio in all areas, including but not limited to proposal review and submission, interpretation of University and sponsor policies and delivery of sound advice to faculty and administrators, negotiation of all terms and conditions in compliance with University policies and all sponsored regulations, setting up sponsored accounts in compliance with University chart of account rules and the timely issuance of subawards and amendments.
The Director's roles and responsibilities include:
Responsibility for a 25+ staff that includes direct supervision of two management positions. The staff consists of four teams: Proposal Review, Awards Management, Sponsored Operations, and the Negotiations Team. The Director will ensure that the teams are appropriately staffed, help manage allocation of workload, provide oversight of personnel training and performance feedback, and manage high level intra and inter team communications.
Provide leadership in the ongoing evaluation of the pre-award award business processes. Emphasis on streamlining and standardizing the practices, recommendation and implementation of systems solutions, creating and maintaining documentation and developing measurement tools for feedback. Specific areas of focus will be on establishing baselines and checklists for all functional roles in the pre-award group and establishing guidelines for workflow to improve transparency.
Provide leadership in working with the 2 other preaward offices to bring about greater consistency in the negotiated terms and conditions accepted by the University.
Work closely with research administration leadership at HMS and at HSPH to ensure consistent practices, common understanding, and sharing of knowledge.
Work closely with the research finance leadership within OSP and the pre-award leadership in Longwood to ensure that all data is accurate and readily available for efficient billing and cash collection.
Communicate and work collaboratively with post award to ensure smooth and efficient grants management from proposal preparation through award closeout.
Advise faculty, school leadership, department administrators, and grant managers in pre-award matters; provide assistance and support in enforcing university policies and assuring compliance..
Participate in national meetings and stay abreast of national changes in research administration and agency updates and anticipate and provide information to leadership on any impacts for the University.
Develop and maintain relationships with University Offices, including but not limited to the Office of the Vice Provost for Research, Office of Technology Development, Alumni Affairs and Development, Risk Management and Audit Services, as well as all school level research officials and department administrators.
Provide leadership for committees, new initiatives and projects related to pre-award services or general research administration needs.
When applying, please upload your resume and cover letter as one document
Diversity and Inclusion:
The dynamism that comes with working at Harvard is largely the result of our diversity. Here, staff, faculty, administrators and students representing a wide range of ages, races, interests and backgrounds come together in pursuit of common goals. Together, we strive to provide an environment that values diversity and promotes an inclusive culture.
More About FAD:
Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University's finances, including related business processes and technology. FAD is dedicated to supporting the teaching and research mission of the University by providing outstanding financial services to the Harvard community; by providing support, guidance and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the University.
FAD is committed to an engaging and diverse culture, strong values, and client partnership. The department is led by the Vice President for Finance (VPF), is comprised of eight reporting units:
Harvard University requires pre-employment reference and background screening.
Harvard University is unable to provide work authorization and/or visa sponsorship.
This position has a 90-day orientation and review period.
Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Salary Grade: 061
Union: 00 - Non Union, Exempt or Temporary
Bachelor's degree required
15+ years negotiation and/or preaward experience in a related complex organization
10+ years grants management experience
Experience in review and documentation of business processes
Advanced degree strongly preferred
5+ years accounting, financial, or operational experience preferred
Applicant must have the ability to oversee all aspects of pre-award administration, including proposal review and submission, negotiation of terms and conditions, account set up and issuance of subawards and amendments
Experience with federal sponsored regulations
Experience fostering a culture of performance feedback and articulating goals
Excellent written, verbal and presentation skills
A commanding public presence, ability to motivate teams and superior negotiation skills
Ability to work within a complex organizational structure
Additionally, the Director will help determine and execute strategic goals for OSP as well as for the broader Harvard research community. The Director will function as a University resource on pre-award and other sponsored programs matters.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50637BR
About Harvard University Financial Administration
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.