Project Administrator - Center to Support Excellence in Teaching
Who We Are
The Stanford University Graduate School of Education (GSE) is a top-ranked school of education, known for its prestigious faculty, rigorous graduate degree programs, and its impact on the quality of education across the world. The GSE is committed to developing leaders in education research, practice and policy. Our community includes over 60 faculty, 400 students, 200 staff, 8,000 alumni and countless people from the local and global communities we work with and impact. The work environment is dynamic, deadline-driven, fast-paced, and energetic.
CSET is one of the premier places in the country that impacts student learning and teacher retention by generating knowledge about professional development that improves instruction and school leadership. To accomplish this vision, we are hiring hard-working, highly competent professionals who enjoy making a difference in the world of education and want to be part of a collegial atmosphere.
What You'll Do:
This position requires medium proficiency in oral and writing skills of Mandarin (Cantonese in addition to Mandarin is preferable) and fluent in English. Act on behalf of the Project Manager in regards to establishing priorities and identifying and resolving problems that are administrative and/or operational in nature. The project administrator will be able to assist project manager to draft and translate the project-related documents in both Chinese and English. The project administrator will also be a key member of the center's administrative team and will be available to support the team with large scale center functions on an as needed basis.
Core duties will include (but are not limited to):
Act on behalf of the supervisors with regard to establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and perform duties associated with scheduling, organizing, e-mail correspondence, planning and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budgets.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Monitor confidential and high priority e-mail communications throughout the day to assist in planning and scheduling calendar(s) with limited consultation, resolve calendaring conflicts across international time zones, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems, and master a variety of project management software packages to assist the entire team in moving forward on projects and identifying bottlenecks and opportunities for streamlining/expediting workflow.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
May lead staff or supervise day-to-day work of students, post-docs, and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness in coordination with the PI, and providing performance review input.
Note: Not all unique aspects of the job are covered by this job description
What You'll Bring:We are looking for someone who is customer service oriented, enthusiastic and energetic, and a creative problem solver. This job requires working with all levels of our constituents, so it is important that you can demonstrate professional decorum as well as an ability to communicate and build relationships across broad audiences. A good sense of humor is appreciated (where appropriate) and a strong, dedicated work ethic is a must. Some additional requirements include: Education & Experience:
High school diploma and four years of administrative experience (Bachelor's Degree preferred) or a combination of education and relevant experience.
Knowledge, Skills and Abilities:
Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
Exceptional organizational skills and attention to detail. Demonstrated success in following through and completing projects.
Ability to take initiative and ownership of projects, while still being open to new and creative solutions.
Advanced computer skills with a working knowledge of applications such as Excel, Word, PowerPoint, Google platform, and Project Management Software.
Strong verbal and written communication skills.
Excellent interpersonal skills and a customer-service orientation.
Preferred Knowledge, Skills and Abilities:Bilingual - Mandarin (Cantonese in addition to Mandarin is preferable) and fluent in English Why Stanford is for You:Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
How to Apply:We invite you to apply for this position by clicking on the Apply for Job button. To be considered, you must submit a cover letter and resume along with your online application.
This is a fixed-term position for one year from the hire date (extension possible depending on performance and funding).
Finalist must successfully complete a background check prior to working at Stanford University.
Applicants to this position must be available to work in the United States without sponsorship for 2 years or more. OPT permit holders should confirm that they are eligible to work in the US at the Stanford GSE for two years or more.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Location: Graduate School of Education, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.