Academic Appointments Coordinator is a key administrative position within the Department of Epidemiology, a large academic department, working directly with Department Chair, Director of Administration, and Director of Finance to support the faculty and non-faculty academic appointment recruitment, promotion and reappointment process.
Primary duties and responsibilities include, but are not limited to, the following:
Serve as primary contact between the department, Faculty Affairs and the academic dean's offices in pursuit of all academic appointments
Interact daily with school leadership to provide professional, detailed support around all activities related to faculty recruitment/searches and academic faculty and non-faculty appointments and reappointments
Manage appropriate timelines and tracking mechanism for document collection, visa acquisition, advertising, and internal review committee scheduling
Assure adherence to all internal review committee deadlines
Maintaining knowledge of and adherence to all policies and procedures
Enters and maintains data into established databases, and generates a variety of reports on the status of all departmental academic appointments
Responsible for internal and external communications efforts for the department and its multiple areas of interest as concerns academic appointees
Perform onboarding process to all incoming and returning faculty and other academic appointees
Serve as primary point of contact between the department and the Harvard International Office (HIO)
Manage all inquiries related to the visa process and resolve any issues that may arise during the application and renewal processes
Attend monthly faculty meetings and draft meeting minutes summarizing all discussions and information presented at each meeting
Manage the semi-annual Rose Travelling Fellowship award process, including answering any and all questions related to the application, obtaining and collating all applications, notifying all applicants of the decisions, and assisting the Office of External Relations with planning the annual luncheon
Other related duties as assigned
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period.
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
5+ years of related experience; a combination of education and experience may be considered
Bachelor's Degree strongly preferred
Experience in academia setting strongly preferred
Experience and knowledge of visa process a plus
Experience with Microsoft Office strongly preferred
Excellent written and verbal communication skills preferred
Highly organized with a strong attention to detail and accuracy preferred
Experience working independently under minimal supervision and collaboratively as a team preferred
Ability to handle complex, confidential information with discretion preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50838BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.