The Johns Hopkins Bloomberg School of Public Health is looking for a qualified individual to join the administrative support team for our Online Programs for Applied Learning (OPAL). This position reports directly to the Academic Program Manager for OPAL, and supports the OPAL Director.
Specific Duties & Responsibilities
Coordinate administrative aspects of academic program development and administration for ten online degree and certificate programs;
Provide support for the programs by liaising with prospective applicants and enrolled students, as well as staff and faculty across the school, including academic departments, Student Services, Marketing, Admissions, Records & Registration, and the Center for Teaching and Learning;
Maintain calendar of OPAL Director;
Schedule OPAL and program-specific meetings, including creating/maintaining email distribution lists and Doodle polls, responding to meeting requests, and reserving meeting rooms; attend meetings as needed;
Participate in and maintain scheduling responsibility for weekly conference calls with off-site staff;
Maintain tracking databases for program applicants, English Language waiver requests, and student enrollment;
Input scholarship data into the financial system for OPAL students;
Monitor student enrollment throughout the term and bring issues of concern to the attention of the OPAL Director and Program Manager;
Attend weekly team meetings with the OPAL Director and Program Manager;
Assist OPAL Director with new course development, confirming curriculum details with faculty Program Directors, entering new course proposals into the JHSPH course system, monitoring adherence to the School’s course approval deadlines, etc.
Draft, edit and distribute OPAL Gems newsletter twice a year, in collaboration with the OPAL Director and Program Manager
Take primary responsibility for monitoring the OPAL-Office shared email account; handle or triage issues as needed;
Coordinate student outreach from the OPAL Office via central email;
Address student services related issues and questions in coordination with the Student Services Coordinator, Program Directors and Co-Directors, course instructors, and the OPAL Director and Program Manager;
Provide course-related support for faculty
Support OPAL Teaching Assistants hiring process; send reminders and coordinate communication amongst finance office, faculty and department reps
Provide support for the OPAL Program Manager in processing applications and admissions decisions
Other duties as assigned
Minimum Qualifications :
Three (3) years’ experience in program management and/or program administration.
Additional education may substitute for required experience, to the extent permitted by the * JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Bachelor’s degree preferred.
Experience in higher education administration preferred but not required
Special Knowledge, Skills, and Abilities
Skills in time management and managing multiple projects
Demonstrated ability to communicate effectively both orally and in writing
with a varied constituency including University and School leadership, faculty, staff, students, and industry representatives;
Ability to communicate effectively, both orally and in writing, with an international constituency
Demonstrated ability to work effectively with a diverse workforce
Self-starter with ability to contribute unique ideas, while handling details as needed
Knowledge of academic program administration, including student recruitment;
Knowledge of and/or experience with online academic programs/courses
Broad knowledge of academic issues in higher education.
Classified Title: Academic Program Coordinator Working Title: Academic Program Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $33,969 - $46,693/Commensurate with Experience Employee group: Full Time Schedule: Monday - Friday, 8:30a.m - 5:00p.m / 37.5 hours per week Exempt Status: Non-Exempt Location: 05-MD:School of Public Health Department name: 10001013-Sr Assoc Dean for Acdmc Affairs Off of Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.