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Posted Job Title
Commission on Dental Accreditation (CODA) Curriculum and Compliance Coordinator - Penn Dental Medicine
Job Profile Title
Job Description Summary
The Commission on Dental Accreditation (CODA) Curriculum and Compliance Coordinator is responsible for providing support for the accreditation and compliance Programs at Penn Dental Medicine. As part of the curriculum support duties, the employee serves as clerical support for the curriculum and academic committees, enters data in the electronic curriculum program/database including syllabi and quarterly calendars and creates the rotation block schedule for all predoctoral dental students.
In addition, the role coordinates all activities related to the dental school predoctoral accreditation process (CODA). As part of the academic program duties, the candidate will work with various stakeholders across the School on all areas of curriculum research and assessment, including course evaluations, outcomes assessments, curriculum mapping, and continual review for quality improvement of teaching and learning. The employee will coordinate schedules, arrange meetings, reserve rooms, formulate agendas, take minutes, follow-up on action items, maintain electronic records of course syllabi, and curriculum business.
This position will provide administrative oversight and accreditation coordination to the Division Chief of Community Oral Health and Penn Dental Medicine leadership. The candidate will be responsible for assisting in the preparation and submission of all accreditation and other related documents including but not limited to the Commission on Dental Accreditation (CODA) for various programs, as well as assisting in drafting policies and procedures to support the annual accreditation process. The candidate will assist in the performance of ongoing operations and communications of the program and will handle confidential information necessary to fulfill the job duties in a professional manner at all times.
Responsible for developing, coordinating, integrating, and monitoring accreditation activities and initiatives in compliance with state and federal regulations. Responsibilities include collecting data and developing compliance documents/evidence for successful accreditation surveys; monitoring and maintenance of compliance evidence; educating staff across the organization regarding other standards and requirements; evaluating current practices; identifying compliance gaps and recommending solutions to close gaps; preparing training materials, reports and materials to support compliance; and coordinating accreditation surveys.
Assist in the preparation and submission of all accreditation, educational documents and other related documents.
Assist with development and writing of policies, guidelines and protocols. Prepare reports and analysis for accreditation readiness.
Coordinate, plan and schedule meetings, make appropriate reservations and food arrangements, contact meeting attendees, and prepare all documents and project documentation to support the School.
Work with faculty and staff to maintain and improve quality performance standards for patient care, operational and financial goals. Assist in ensuring ongoing compliance and training with all university, state and federal regulations and CODA accreditation standards.
Support School leadership in their efforts to assure quality of care provided to patients by faculty, students and residents including implementation of best practices and assessment of care guidelines that comply with CODA requirements.
Assist in the planning, implementation, evaluation, and documentation of a proactive continuous survey readiness program for the organization designed to reduce and eliminate the risk of injury to patients, visitors, and employees.
Collects, analyzes, and reports data in support of continuous readiness activities.
Disseminates the results of audits throughout the organization. Interpret results and relevance of standards in relation to School and clinic policies and procedures.
Maintain databases and sources of information for quality initiatives, accreditation efforts, and regulatory mandates.
Submit applications, license renewals, and regulatory communications in a timely manner.
Serve as a resource for interpretation of regulatory, accreditation and disease-specific care certification standards.
Works collaboratively with School leadership, departments and Clinical Affairs Department in order to foster an environment of learning and high reliability organization.
Promote National Patient Safety Goals either separately or concurrently with other projects
Partner with Accreditation / Regulatory compliance resources, to provide support for regulatory surveys by demonstrating knowledge of regulatory requirements for state and local agencies and disease specific certifications.
Monitor facility reports, looking for patterns and trends and appropriately championing teams and action plans.
Performs other duties as assigned
Bachelor's Degree with 3-5 years of related experience or equivalent combination of education and experience is required.
Skills and abilities to perform as an organized, self-starter, and able to handle expeditiously, accurately, and confidentially the rapid receipt of communications from all sourcesâ”written, email, voice mail, one-on-one with attention to detail.
Ability to deal effectively and professionally with people; proven capabilities in establishing appropriate professional rapport, with courtesy and tact, to accurately determine others needs, collect necessary information, and follow-through when requested.
Advanced working knowledge and ability with personal computing and software applications â“ specifically Microsoft Office Suite (e.g., Word, Excel, Outlook, and PowerPoint), Adobe products (e.g., Reader, Professional), as well as database management systems
Working Conditions Office, library, computer room
Physical Effort Typically sitting at a desk or table
Preferred Experience, Skills, Training/Education:
Masterâ™s degree in public health, health administration, or business administration.
Broad knowledge of issues in dental education.
Ability to work effectively with others in an organization outside of the formal authority to accomplish organizational goals and to identify and resolve issues.
Knowledge and experience in quality and process improvement activities.
Demonstrated ability to establish and maintain effective working relationships within an organization and with outside organizations, agencies and individuals.
Experience with predoctoral and postdoctoral dental education coordination and administrative assistance.
Job Location - City, State
Department / School
School of Dental Medicine
$42,953.00 - $77,315.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Internal Number: JR00014027
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.