Rutgers, New Jersey Medical School is seeking a Principal Management Assistant for the Department of Orthopedics. The Principal Management Assistant provides advanced, diversified and confidential administrative and management support within a department or executive office of the University. The position exercises considerable discretion and independent judgement. The individual will also coordinate projects, correspondence, reports, and fiscal procedures for the department. Among the key duties of this position are the following:
Supervises administrative and secretarial support services.
Updates and maintains administrative policies and procedures applicable to the department to maintain a stable, efficient and cooperative working environment. Analyzes complex information requests. Investigates and develops solutions to administrative problems, identifies and eliminates unnecessary practices.
Identifies departmental staffing needs and maintains confidential personnel files and correspondence for faculty and staff. Plans and schedules the work of the department to ensure maximum effective utilization of employees, equipment and materials within budgetary requirements.
Recommends the hiring, firing, promoting, demoting, performance evaluations, transfers and/or disciplining of employees, as well as other personnel actions according to University policies and procedures.
Maintains comprehensive knowledge of University and Department's policies and procedures.
Maintains time and attendance records and coordinates schedules. Conducts personnel evaluations in a timely manner. Interacts with Department of Human Resources regarding personnel matters.
Conducts research and studies on assigned matters and prepares reports with background material, providing input and support for policy decisions and formulation.
Independently handles projects as assigned, such as grants management, marketing and media programs, recruitment activities, etc.
Provides internal management and consultative services to professional staff, program directors and faculty, with respect to planning, developing and carrying out proposals and objectives.
Oversees and is responsible for the payment of office bills, purchase requisitions, check requests, travel reimbursement, etc.
Minimum Education and Experience:
Bachelor's Degree in Business or Public Administration or a related field, plus three (3) years of progressively more responsible related professional and/or administrative experience in either the public or private sector.
Additional related professional experience may be substituted for the degree on a year-for-year basis.
Posting Number: 20ST0234
Location: Newark (RBHS)
Internal Number: 110082
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.