The Professional Education Division (PED) provides the infrastructure to support all aspects of the education mission of the College of Pharmacy. This includes the recruitment, admission, development, and progression of professional pharmacy students, along with the design, development, maintenance, and implementation of the professional Pharm.D. curriculum. The Professional Education Division consist of units: 1) Teaching, Learning, and Assessment (TLA); 2) Experiential Education (EE); 3) Pharmacy Learning Collaborative (PLC); 4) Pharmaceutical Care Learning Center (PCLC); Interprofessional Education (IP). Each unit is managed by a Director who reports to the Associate Dean of Professional Education Division.
This position is located in the Professional Education Division (PED) of the College of Pharmacy. This position is responsible for supporting the Division with administrative tasks for optimal operation and delivery of educational projects and initiatives within the College of Pharmacy.
Administrative Curriculum Support (65%) Primary point of contact for day-to-day operations for the professional program; triaging requests in a friendly and timely manner. Tasks include: processing exams, room scheduling, triaging faculty/staff/student requests, facilitating travel arrangements to/from each campus, distribution of parking passes for Twin Cities and Duluth, process departmental mailings, maintain copy machine, shipping materials between campuses, etc. Room scheduling for professional program including review sessions, breakout sessions, exam study sessions, proctoring, special accommodation testing, and ad hoc meetings. This involves working closely with the Duluth scheduler to ensure dual campus coverage. Provide in-class technology support for team-based learning (TBL) instruction. This involves working with faculty and teaching assistants to set up TBL assignments in Canvas, attending class when a TBL activity is scheduled, and providing assistance if problems arise. Administrative support for recurring and special events including reserving rooms, ordering supplies, making travel arrangements, and arranging for food. Monitor/maintain student website to ensure information is up-to-date (ie., posting of current/future schedules, academic calendars, etc.). College of Pharmacy classroom scheduling in Astra Academics to ensure classroom assignments for both campuses. Manage google calendars for all pharmacy courses. LMS (Canvas) support: assist TAs and course coordinators in uploading documents, organizing files.
ExamSoft support: assist TAs and course coordinators in uploading documents, organizing files. Collect syllabi each semester and post to the College of Pharmacy curriculum website. Assist in managing the Semester Exam Procedure process, including data collection, calendar updates, conflict resolution, and communication with class representatives, faculty, and the Office of Student Services (OSS). Administrative support for final exam schedules.
Administrative General Support (20%) Meeting support including, Educational Policy Committee, Team Based Learning (TBL), and other Ad Hoc committees as needed. Includes arranging meetings, preparation of agendas, handouts, and minutes/summaries. Coordinate with key contacts and liaisons including financial services, Office of Classroom Management (OCM), and Academic Health Center Classroom Support. Responsible for office clerical support, calendaring, ordering office supplies, making travel arrangements, and file management (manual/electronic) for all PED members. Assist with the organization of staff and faculty meetings including determining participant availability, meeting room reservations, and communications.
Financial Document Processing (10%) EFS Processing including all PED-related financial tasks including reconciliation of Pcards, travel/expense reimbursements, purchase orders, contracts, and other EFS related tasks.
Other Duties as Assigned (5%)
Salary Range: $15.69 to $22.47 USD/hour
All required qualifications must be documented on application materials.
ESSENTIAL/REQUIRED QUALIFICATIONS High school diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience. Experience serving as the primary point of contact and interface in an environment that includes a large number of customers. Experience triaging needs, answering questions, and referring customers to appropriate resources. Ability to multi-task while maintaining high attention to detail. Experience simultaneously planning, organizing, and managing multiple projects with competing deadlines. Experience with Microsoft Office (Word, Excel, and Powerpoint) and Google Apps.
PREFERRED QUALIFICATIONS Demonstrated ability working as a team player in a large and complex organization. Demonstrated ability working in a dual campus program. Demonstrated ability to learn new skills and technologies quickly. Training and experience in EFS and Astra Scheduling. Experience with Adobe Acrobat, database management programs, web management, and web portals.
Internal Number: 335625
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.