The development associate supports the operations, administrative, and events needs of the development office. This person will be responsible for database management, prospect research, and all aspects of the Raisers’ Edge (RE) database and work closely with school leadership and the annual fund director. This is a part-time (20 to 25 hours per week), non-exempt, benefit-eligible position. This is a 10-month position and reports to the director of development.
Essential Functions and Responsibilities:
Manage the development database following best practices for coding, tracking, and reporting. This includes solutions for RE database clean-up and standardization for accuracy, annual database transitions (i.e. entering new parents, changing current parents to past parents), etc.
• Input and extract data from Raiser’s Edge and create reports (i.e. honor/memorial acknowledgement and event reply tracking).
• Manage the gift processing system including processing gifts, preparing acknowledgments, and reconciling data with the business office.
• Produce and maintain a suite of reports that provide insights into dollars raised, constituency participation, engagement insights, and annual fund metrics.
• Conduct research and prepare briefings on prospective donors for the department and input completed donor profiles in Raiser’s Edge.
• Maintain accurate prospect records and update information including capacity ratings, wealth information stages, pipelining information and funded gifts.
• Assist in managing the annual report donor lists and giving reports. Event Support
• Co-lead in event planning and execution for parent events, alumni events, and other school-wide events.
• Manage event payments, RSVPs, attendance tracker, timely event communications, name tag preparation, coordination of day-of logistics.
• Assist with post event follow up for the following events; annual fund kick-off event, the new family event series, grandparents’ and special friends’ day event, major donor thank you event.
• Create donor cultivation opportunities and assist in planning stewardship events. Administrative Responsibilities
• Assist with imports/exports of data, mail/label merges, and data entry.
• Manage inventory of office supplies and maintain copy, fax and mail machines.
• Perform gift inventory annually at fiscal year-end.
• Update and maintain constituent records in Raiser’s Edge.
• Distribute and coordinate development mail.
• Provide administrative support to the director of development, as needed.
• Perform reporting annually for NAIS DASL.
• Must maintain confidentiality of all alumni and development records and information.
Please send a cover letter specific to this position and resume to firstname.lastname@example.org. Please put Development Associate in the subject line.
Belmont Day seeks candidates who will add to the diversity of our community. The school will always be maintained as a nonsectarian institution. The school is an equal opportunity employer. The school complies with all legal requirements in connection with admissions and access to programs, facilities and employment practices regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, genetics, age, or disability.
Bachelor’s degree and a minimum of 3 years of full-time work experience in the development field. Preferred candidates will have fundraising experience in an academic environment.
Cultural competency based on experience and professional development in diversity work
Proficiency with Raiser’s Edge fundraising software and/or the ability to master use of the system in a timely manner.
Knowledge of ResearchPoint and WealthEngine is highly preferred.
Ability to work both independently and as part of a team to establish and build effective working relationships with students, faculty, staff, and parents.
Must be able to meet deadlines, balance multiple projects, be detail-oriented, have strong interpersonal skills, excellent communication skills, and good mathematical skills.
High-level knowledge of Microsoft Office with proficiency in Word and Excel.
Availability for occasional weekend and evening commitments.
About Belmont Day School
Belmont Day School is a pre-kindergarten through eighth grade independent school in founded in 1927 by a group of parents committed to providing children with an excellent academic foundation and many opportunities for creative expression. We value honesty, caring, joy, responsibility, respect and excellence.