Under the supervision of the Senior Director of Finance and Operations, in the Whiting School of Engineering (WSE) Business Office, the Senior Financial Analyst provides support for the School’s operating and capital budgeting processes, quarterly financial reporting, and financial management as well as participates in other school budget, planning and financial analysis tasks and project management support for strategic initiatives.
The Whiting School of Engineering has a $260 million annual operating budget in addition to a $10-15 million annual capital budget. The Whiting School is made up of nine academic departments, twenty one research centers and institutes, and three academic centers. The Engineering Business Office manages the development, monitoring and analysis of the school’s operating and capital budgets and five-year plan, as well as supports the effective management of research grants. The Engineering Business Office works in a collaborative manner with the faculty and staff throughout the school’s many departments and centers/institutes to ensure sound financial management consistent with industry best practices.
Essential Job Functions
I. Financial Administration and Support:
Work closely with faculty, students and staff to monitor expenses, prepare grant proposal budgets and other related items for submission
Handle all pre and post-award issues, assist with budgeting issues for non-sponsored and sponsored accounts, and close out terminated grants and contracts
Approve transactions such as purchasing, payroll, effort and travel reimbursement requests
Assist managers in compiling strategic plans for units and reporting problems to senior management
Interpret data for the purpose of determining past financial performance and/or to project future financial performance
Perform complex statistical, cost, and financial analysis of data reported in the various accounting systems
Record, classify, and summarize financial transactions and events in accordance with generally accepted accounting principles
Monitor various aspects of assigned department/centers performance including, but not limited to: federal financial status reports, sponsored deficit balances, cash balances, space analysis and control salary
Act as a liaison between assigned units and other University Offices
Apply a working knowledge of applicable laws and regulations
Monitor departmental cost share activity and provide guidance on applying for and receiving cost share funds
II. Financial Reporting:
Assist the Senior Director of Finance and Operations and other staff in the preparation of quarterly reports for presentation to school leadership
Review and analyze the operating results of all assigned departments/centers/institutes
III. Budget Preparation:
Under the direction of the Senior Director of Finance and Operations, assist in the formulation and development of the school’s operating budget and five-year plan
Review and analyze all budget documents in preparation for Spring departmental budget meetings with the Dean and Associate Dean for Finance and Administration, as well as follow-up discussions to ensure the accuracy of all submissions
Coordinate with the Senior Director of Finance and Operations in the development of planning guidelines for departmental and center operating budgets
Support the school budget process by creating budget templates and other documents used by the school’s departments and divisions to submit budget information
Prepare data files, departmental summaries, and briefing presentations regarding department and center operating budgets using SAP, Microsoft Office products, and other budget preparation tools
Coordinate with the Associate Dean for Finance and Administration, Senior Director of Finance and Operations, and other school staff to prepare the final operating and capital budget and five-year plan presentations for the school and central university leadership
IV. Strategic Planning and Guidance:
Develop financial reports for forecasting, trending, and results analysis
Interpret financial transactions and events for users who must make economic or business decisions
Assist management in five-year strategic fiscal planning process
Prepare quarterly projections and conducts complex studies to determine cost of business activities
Prepare ad-hoc reports for Deans
Lead various groups and special projects, as assigned
May direct the activities of staff or a function and represent the function at meetings
Provide and assist with training on WSE policies and procedures
Recommend budget adjustments, and other cost improvement measures
Use various software applications, such as spreadsheets and databases to assemble, manipulate and/or format data and/or reports
Other duties as assigned
V. Special Projects:
Conduct in-depth research on financial, organizational, and budget issues to provide senior leadership with information and recommendations, as assigned
Assist the School with implementation and training of ILABS
Scope of Responsibility:
Department/Center Operating Plan oversight
Compliance with University and school financial policies
Quarterly financial reporting for assigned divisions
Financial analysis and reporting
Functional Interactions with School Leadership and Staff
To perform essential job functions, the Senior Financial Analyst must work closely with the following staff:
Associate Dean for Finance and Administration and key staff
Senior Associate Dean for Strategic Initiatives and key staff
Director of Finance and key staff
General Accounting Director and key staff
Dean, Vice Deans, and faculty
Departmental Administrative Managers and staff
Recommend actions related to departmental financial and budget plans.
Determine when to refer policy or administrative issues to more senior leadership.
Bachelor’s degree in finance, accounting, or other related field
Five years progressively responsible related financial/accounting experience
Additional education (Master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
An advanced degree in business or related field
Strong technical experience with the use of financial software to develop and maintain financial models and automated financial reports
Strong knowledge of SAP and experience in higher education or non-profit environment
Knowledge, Skills and Abilities
Experience in, or knowledge of, accounting and accounting principles required in the preparation of complex and detailed financial and budgetary analyses in order to address a variety of budgetary issues/problems
Demonstrated analytical skills that allow for interpretation of budgetary, financial and related organizational performance or management information
Demonstrated skills in quantitative financial and budget analyses, with thorough working knowledge of general accounting principles and practices with an emphasis on university financial accounting
Demonstrated skills in formulating and implementing financial policies and standards to ensure accountability and compliance with policies and procedures
Demonstrated knowledge of pre and post award sponsored activities involving sponsored projects
Demonstrated ability to make independent judgments and to act on decisions on a daily basis required
Demonstrated ability to work for extended periods of time without direction, prioritize own work, work with flexibility in several tasks simultaneously and to meet concurrent deadlines also required
Demonstrated ability to lead projects and teams that will improve the quality of administrative functions of the School
Demonstrated ability to make sense of complex information and apply a systematic, disciplined approach to solve complex problems, lead consultative engagements, and to adapt to changing situations
Excellent writing skills to draft clear, concise professional reports and correspondence
Excellent interpersonal and oral communication skills and ability to work cooperatively with people at all organizational levels
Classified Title: Sr. Financial Analyst Working Title: Sr. Financial Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: up to $59,280.00 annually Employee group: Full Time Schedule: M-F 8:30-5:00 Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 10001477-Engineering Business Office Personnel area: Whiting School of Engineering
The successful candidate(s) for this position will be subject to a pre-employment background check.
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