Rutgers, The State University of New Jersey, is seeking a Grant Operations Specialist for the School of Engineering. Reporting to the Grant Facilitator in the School of Engineering, performs pre- award administration support activities for the School's faculty and staff. Housed in the Office of the Dean, this position provides central point-of-contact support to faculty, staff, and SOE leadership in sponsored research, contractual, and program proposal submission. Pre-award functions include: review of funding agency requirements, timely development and preparation of budgets (internal, sponsor, and cost-sharing, e.g.) and other materials necessary for complete internal review and external compliant submission (e.g. biosketches, current and pending, facilities/resources sections, letters of commitment, sub award documents).
Among the key duties of this position are the following:
Acts as liaison with the Office of Research and Sponsored Programs to ensure a smooth proposal development and submission process.
Maintains detailed records and files of all proposal development projects.
Assists with large multi-institutional and/or multi-PI proposals as needed.
Works with School leadership to provide regular and ad hoc data that informs strategic planning, performance, and productivity.
Assists with providing timely information and updates to SOE faculty/staff regarding university policies, sponsored agency information and procedures, and general topics of interest to the SOE research community.
Minimum Education and Experience:
Bachelor's degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of sponsored projects.
A minimum of two (2) years of relevant experience.
Required Knowledge, Skills, and Abilities:
Service oriented with excellent interpersonal, written and oral communication skills
Detail oriented, able to work independently and collaboratively with a diverse staff
Able to prioritize tasks effectively to consistently meet deadlines
Flexibility to learn new tasks on a regular basis
Analytical and problem-solving skills
Knowledge in routine pre-award administration.
Demonstrated superior communications skills (oral, written, presentation).
Experience in sponsored research administration
Familiarity with RAPPS, Rutgers S2S submission portal
Experience with applications to federal, state and private granting agencies and their web-based submission portals, such as NSFs FastLane/Research.gov, grants.gov and NSPIRES
Ability to understand program announcements/solicitations and agency “terms & conditions” as well as their overarching guidelines
Demonstrated capability in budget building to follow University and sponsor guidelines
Understand and ensure compliance with Federal Uniform Guidance
Posting Number: 20ST2077
Location: Busch (RU-New Brunswick)
Internal Number: 122163
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.