The administrative specialist will provide support to the Department of Genetics, Cell Biology and Development by managing the department office and assisting with BioGen Center financial operations. The department is a joint department in the College of Biological Sciences and the Medical School. Incumbent performs and independently completes projects and/or coordinates programs utilizing broad experience, technical skill and knowledge of organization policies and practices. Exercises independent judgment and discretion.
Salary Range $17.71- $23.50
Job Duties: (75%) BioGen Center Support Compose or assist in the creation, implementation, and/or modification of computer-based information repositories for required reports, financial systems, and support materials. Prepare financial transactions including: Reconciling purchasing card activity Create requisitions. Work with procurement specialists to resolve problems with payments. Prepare journal entries. Audit and entry of student reimbursements to follow university policy. ISO/ESO billing entry Create bills using PeopleSoft for external customers. Enter departmental deposits in PeopleSoft and deliver to drop box. Maintain payroll accounting for staff and graduate student appointments.
(15%) Office Management Staff front desk: Advise incoming faculty, staff, and students. Answer main department phone, log deliveries, and contact faculty/lab, manage AV equipment check-out, manage Federal Express pick-up and delivery. Maintain office equipment and supplies: Order supplies for the department, maintain copier and printer, including DBC printers and other faculty printers as requested.
(10%) Other Duties as Assigned
All required qualifications must be documented on application materials
Required Qualifications: High School Diploma/GED and two years of related experience to include project management. Coursework in a related field may substitute for some years of experience. Additional skills and knowledge may be required of individual positions. Proficiency with Google Suite and Microsoft Office applications (Forms, Excel, Docs, Sheets, Calendar, Slides, PowerPoint, etc.) Knowledge and understanding of office operations and procedures. Strong organizational and interpersonal skills Ability to maintain confidentiality. Strong oral and written communication skills Ability to work independently. Ability to coordinate several projects simultaneously and meet deadlines. Event planning experience Familiarity with video conferencing software (Zoom, Skype, etc.)
Preferred Qualifications: Experience working in an academic administrative setting. Familiarity with University financial software and systems Familiarity with University policies and procedures Demonstrated ability to communicate clearly with faculty, staff, and students. Demonstrated ability to operate as part of a team and possess strong customer service skills. Experience trouble-shooting tech issues Ability to manage and track multiple concurrent projects.
Internal Number: 339754
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.