This announcement is posted as available position openings occur. New positions will be held open for a minimum of five days from the date of posting. Repeat postings may be closed at any time. Employment is contingent upon new employee providing documents verifying United States citizenship, or for aliens, documents verifying legal permission to work in the United States. According to position requirements, passing a background check and/or a functional capacity test may also be required. For further information, please call 909-607-7816, view our Web page at www.cgu.edu or inquire in person at the Human Resources Department, 150 East Tenth Street, Harper 118, Claremont, CA 91711.
The Executive Assistant to the Dean provides support to the dean and associate dean of the Drucker School of Management by supervising and managing the administrative activities of the dean’s office and by serving as the liaison to the office, the Drucker School and the community at large.
The regular hours for this position are Monday – Friday from 8:30 a.m. to 5:00 p.m. which may vary due to the needs of the college or the department.
Works independently, sets priorities, defines tasks, solves problems, and makes recommendations using own initiative. Exercises a high degree of judgment, tact, and discretion when performing various tasks.
Serves as a positive representative of the Drucker School to all external stakeholders and represents the school as liaison between the dean’s office and the school’s constituents.
Partner closely with key stakeholders to ensure successful operations and activities under the dean’s purview and provide updates to the dean.
Manages the dean’s calendar, schedules meetings, ensures appointments and special events are scheduled appropriately; uses independent judgment to resolve conflicts and coordinates complex meeting schedules.
Responsible for the dean’s travel schedule, makes travel arrangements, prepares itineraries, processes expenses and assures the dean is prepared with necessary documents. Maintains contact with dean during dean's absence.
Manages agenda and scheduling of Drucker School leadership meetings and maintains an overall annual calendar for the school.
Provides basic administrative support for the associate dean of the Drucker School, including travel, reimbursements, and other duties as agreed upon.
Manages multiple projects simultaneously while working independently, proactively, and following through on time and with attention to detail.
Researches, analyzes, prepares materials and makes recommendations to leadership regarding academic and administrative matters, projects, committees, as assigned.
Prepares and maintains confidential materials for the dean’s office, maintains confidentiality of privileged information and performs other duties requiring sensitivity, independent judgment, diplomacy, discretion, and flexibility.
Proofreads letters, proposals, presentations and reports from the dean’s office; corrects for accuracy and form.
Evaluates all incoming mail, handling correspondence not requiring the personal attention of the dean or associate dean and responds independently to inquiries requiring knowledge of policies, procedures, and guidelines.
Works in partnership with the Office of Development to support dean with college fundraising, alumni development, and other external relationships.
Supports external functions hosted by the dean.
Provides staff support for committees chaired by the dean and for the dean’s role in external organizations.
Manages and provides administrative support for professional, research and teaching obligations of the dean.
Provides administrative support for college meetings, preparing the agenda, formatting reports, distributing agenda and meeting materials, taking notes and writing minutes.
Manages the preparation for the Drucker School’s commencement activities.
Reacts to emergencies and problems with promptness, good judgment, and in the best interest of the institution.
Performs other essential duties and tasks specific to the position.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed with or without reasonable accommodation, using some other combination of skills and abilities.
Position requires outstanding interpersonal and communications skills in dealing with various constituencies including trustees, faculty, alumni, students, and the general public.
Ability to analyze complex problems and recommend or implement an effective course of action.
Must have a high level of energy, dedication, and be available to work occasional evenings and weekends.
Knowledge of or the ability to learn higher education operations, policies and environments.
Demonstrated ability to tolerate high levels of ambiguity.
Expertise in Microsoft Office Suite; Word, Excel, Power Point and Outlook.
Bachelor’s degree preferred or any combination of education and experience that provides the required skills and ability. Minimum of three years of experience required. Successful completion of criminal background required for final candidate.
APPLICANTS ACCEPTABILITY FOR POSITIONS REQUIRING USE OF A COLLEGE VEHICLE IS CONTINGENT UPON A DRIVING RECORD ACCEPTABLE TO THE COLLEGE’S AUTOMOBILE LIABILITY INSURANCE. PROMOTION FROM WITHIN IS ENCOURAGED WHENEVER QUALIFIED EMPLOYEES OF CLAREMONT GRADUATE UNIVERSITY ARE AVAILABLE. INTERESTED EMPLOYEES ARE URGED TO CONTACT THE DIRECTOR OF HUMAN RESOURCES IF QUALIFIED FOR ANY OF THE ABOVE OPENINGS. PLEASE DO NOT CONTACT DEPARTMENTS DIRECTLY.
Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, or physical handicap in its employment practice and in admission of students to educational programs and activities in accordance with the requirements of Title IX of the Education Amendments of 1972 and other applicable laws. Claremont Graduate University is committed to affirmative action in employment practices regarding ethnic minorities, the physically handicapped, Vietnam-era veterans and women.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.