Department: Law Student Services Salary/Grade: NEX/10
If you are a flexible and collaborative self-starter who is committed to diversity and inclusion, comfortable working across differences, and have a good sense of humor, consider applying for this position providing administrative and operational support for the Office of Inclusion & Engagement at Northwestern Pritzker School of Law.
The ideal candidate is experienced in handling a wide range of administrative related tasks and ready to foster inclusion and belonging in the spaces they find themselves inhabiting. The candidate must be able to work both independently and as part of a team and should demonstrate the ability to prioritize and manage multiple projects simultaneously while providing excellent customer service. The candidate must be well organized, pay careful attention to detail, and should enjoy working in a fast-paced environment.
Northwestern Pritzker Law prides itself on its active and diverse community, which brings together a passionate and talented group of students, staff, and faculty. The Law School endeavors to take principled action towards ensuring that we live up to our responsibility—and our institutional values—to create a diverse, equitable, and inclusive community for all constituents. Law School leadership commits to working tirelessly to ensure every member feels valued, all students can study and train to be successful in their careers, all staff members can develop personally and professionally, and where our faculty can both teach and support our students and produce top quality research and scholarship.
Northwestern University provides excellent benefits, including tuition assistance and professional development support, so this is a great position to grow wherever you are in your career.
Note: Ability to work evenings and occasional weekends preferred
Please submit a cover letter for full consideration.
Coordinate and execute Office of Inclusion & Engagement event logistics, including travel, hotel accommodations, and/or virtual set-up for speakers and guests.
Draft correspondence and other materials; send out event announcements and respond to RSVPs/confirmations for events.
Provide input on innovative ways to improve the delivery of Office of Inclusion & Engagement events and activities.
Keep track of committees and manage lists servs; ensure information is up to date.
Provide administrative support to the Associate Dean of Equity and Inclusion and the Associate Director for Student Engagement & Community.
Serve as point of contact for the Office of Inclusion & Engagement; answer phone calls and respond to emails sent to the OIE inbox; liaise with other departments as needed.
Coordinate supervisors’ and department activities and calendars.
Schedule meetings with students and various constituencies.
Build relationships with Law School and university community.
Documents & Databases
Maintain department databases including BSI, LSI Fellow, and OIE Fellow Google drives.
Create and update spreadsheets and presentations, proof for spelling and grammar.
Prepare documents and/or databases; compile routine reports, statistics, and tables.
Process reimbursements and monitor OIE budget; verify income and/or expenses.
Assist with resolving discrepancies and reconciliation of accounts.
Enter, track, and maintain documentation of financial transactions, ensuring charges have posted to appropriate accounts.
Coordinate content maintenance of department webpage; plan, compose and post information and announcements.
Regularly edit/update existing web content material.
Partner with Law HR team to complete routine HR transactions.
Ensure compliance with HR policies and procedures.
Coordinate work of receptionists, program assistants, or temporary/work-study students.
Other duties as assigned.
A high school diploma or equivalent required.
1-2 years relevant work experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Bachelor’s degree or the equivalent combination of education, experience, and training from which comparable skills can be acquired.
At least 3 years of work experience in an administrative capacity, preferably in an academic or not-for-profit environment.
Demonstrated commitment to advancing diversity, equity, and inclusion.
Preferred Competencies: (Skills, knowledge, and abilities)
Ability to work independently with little supervision.
Must be proactive in identifying potential problems and discrepancies and working to find solutions.
Detail oriented with a strong attention to detail
Excellent oral and written communication skills
Self-starter; adaptable with sound judgment
Collaborative team player
Committed to diversity and inclusion and working across differences
Able to work evenings and occasional weekends
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 40734
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.