Germantown Friends School is seeking an organized, detail oriented, and efficient individual to serve as Database Manager. This role is responsible for overall fundraising data management and support for fundraising efforts in the Advancement Office. Responsibilities include management of all gift entry/processing, acknowledgements, data integrity, reporting and queries. Working with the Director of Development and the Director of Advancement Services, this individual will assist in creating and maintaining fundraising data management protocols. The successful candidate will ensure that the frontline fundraising team will be provided robust support in order to maximize their efforts. This individual will also serve as a welcoming ambassador for GFS and the Advancement Office.
The Advancement Department works strategically and collaboratively with school leadership, colleagues across campus, and volunteers to raise funds for programmatic, endowment, and capital priorities. This is an opportunity to be part of a dynamic team during a transformational campaign that will pave the way for the next phase of Germantown Friends School’s growth.
This position requires an individual who has a strong attention to detail with exceptional organization skills. Excellent computer skills are required. Strong experience with Raisers Edge or Veracross and demonstrated knowledge of Microsoft Office products. Working knowledge of Import-a-Matic, Citrix, FileZilla, and Crystal Reports preferred.
Gift Management and Fundraising Support
Process all annual, matching, campaign, special fund, planned and other gifts including pledges into the fundraising
Manage data entry into the Raiser's Edge NXT database and maintaining accurate
Migrate gifts from Raiser's Edge NXT database to Veracross for reconciliation with the Business
Generate and track acknowledgment letters within 24-48 hours of gift receipt (query, export, and print mail- merged letters and envelopes).
Generate and track tribute notifications within 24-48 hours of gift receipt (query, export, and print mail-merged letters and envelopes).
Complete matching gift forms and
Assist in processing and acknowledging stock gifts; maintain a folder with all stock gifts
Maintain pledge reminder schedule and process pledge reminders according to due
Assist in the production of event mailings, record registrations and manage attendee
Produce mailing labels, nametags, and reports as
Production of reports for Chief Advancement Officer and the Director of Development to report to School and Finance
Production and review of donor lists for Annual
Reconciliation of credit card and stock
Organize and maintain all gift related
Generate analytic database
Update constituent files as in the fundraising database as needed to maintain high data
Complete summer database constituent change-over processes in coordination with the Director of Advancement
Work to ensure lost and deceased constituent records are coded
Distribute death notices to the Development Office and the Head of
Work with the Annual Fund Manager and the Director of Advancement Services to develop, design and produce queries as requested for appeals, mailings,
Work with Admissions office to import family
Work with Director of Advancement Services to set procedures for and maintain database
Experience in Development
Proficiency in Raiser’s Edge or a comparable Development database
A bachelor’s degree from an accredited institution is
Proficiency in Microsoft Office products, including Excel, PowerPoint, and Word, as well as Google Docs
Independent worker and thinker as well as a team
An understanding of and appreciation for independent school education and the mission and Quaker values of Germantown Friends
Interested candidates should send a cover letter, resume, and three references to email@example.com. Please include “Database Manager” in the subject line.
Germantown Friends School is an equal opportunity employer committed to diversity in its student body, faculty and staff. The school does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class status. People demonstrating a commitment to diversity and multiculturalism in education are encouraged to apply. For more information about the school, please visit our website at www.germantownfriends.org.
Germantown Friends School is a Quaker, independent, co-educational day school, serving early childhood?12th grade. Located in northwest Philadelphia, the school is home to a vibrant intellectual community, located in a historic neighborhood, serving a diverse school community, with a robust educational program that is grounded in Quaker principles. For more information about the school, visit www.germantownfriends.org.
Title IX and Section 504 Notice of Policy
Consistent with Title IX of the Educational Amendments of 1972, GFS does not discriminate on the basis of sex in its educational programs and activities, including respecting employees, and is required by Title IX and applicable federal regulations to refrain from such discrimination. In addition, GFS does not discriminate on the basis of disability in matters of admissions, access, employment, services, or in educational programs or activities it operates in violation of Section 504 of the Rehabilitation Act of 1973 or its implementing regulations. Inquiries or complaints concerning the application of Title IX or Section 504 may be referred to the following:
Ted Oxholm History Teacher, Assistant General Counsel Germantown Friends School 31 West Coulter Street Philadelphia, PA 19144 215-951-2300 TOxholmATgermantownfriendsDOTorg
About Germantown Friends School
Germantown Friends School is a Quaker, independent, co-educational day school, serving early childhood through 12th grade. Located in northwest Philadelphia, the school is home to a vibrant intellectual community, located in a historic neighborhood, serving a diverse school community, with a robust educational program that is grounded in Quaker principles. For more information about the school, visit www.germantownfriends.org