Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
Are you in interested helping graduate students discover career success and self-efficacy? Our team works with graduate students at all stages of their career planning to help them be successful and confident in their preparation for academic and non-academic jobs alike.
Cornell University's Graduate School enables graduate and professional students to undertake outstanding research and scholarship and prepare for diverse career paths. The professional and career development programming that we offer serves a community of 4,800 students across nearly 100 fields of study, as well as 700 postdoctoral scholars, helping them develop skills they need now and in their future careers.
The Graduate School is committed to the promotion of inclusion and equity by fostering the academic, professional, and personal success of a diverse graduate student community. This position supports a broad and multicultural group of doctoral students and postdoctoral scholars to explore meaningful aspects of academic and non-academic careers, develop and document skills, and feel empowered in their decisions about career pathways.
Graduate School programming is part of a Pathways to Success framework supporting graduate student and postdoctoral scholar preparation for success in current and future roles. Pathways to Success events and programs help students navigate academia, create their plans, prepare for their careers, and build skills (in the areas of balance and resilience, communications, community building and networking, ethics and integrity, leadership and management, teaching and mentoring, and developing an entrepreneurial mindset).
About the Position
Reporting to the Executive Director of Future Faculty and Academic Careers, serve as the Program Coordinator for professional and career development programs and as the Assistant for other Graduate School staff. Provide comprehensive administrative and programming support to the Executive Directors of Careers Beyond Academia and Future Faculty and Academic Careers, assist in program and event planning, support office operations, organize and analyze data, and prepare surveys, reports, outreach materials, and other correspondence.
Additionally, provide event and program support, and foundational administrative support (assistance with travel arrangements, reimbursements, purchasing, office coverage, etc.) to the Associate Dean for Academic and Student Affairs, the Experiential Program Director for Careers Beyond Academia, and the Director of Assessment. Serve as a point person and liaison to facilitate communication and collaboration among multiple units and constituents involved in delivering programs that support career exploration and professional development for graduate students and postdoctoral scholars, and ensure the Graduate School and its professional development offices are consistently represented in a positive, professional manner.
Demonstrating initiative, independent decision-making, and a high level of professionalism, provide event management and support for graduate student and postdoctoral scholar events in the portfolios of Careers Beyond Academia, Future Faculty and Academic Careers, and Academic and Student Affairs. Administrative responsibilities include assisting Graduate School leadership with highly confidential and time-sensitive logistics related to academic integrity, grievance processes, and collection of annual reports from graduate fields. Coordinating with other Graduate School administrative staff, provide general back-up administrative support as needed related to the responsibilities of the Executive Assistant to the Dean and Graduate School Program Coordinator & OISE Assistant (e.g., emergency office coverage, back-up for Graduate School staff event management).
The successful candidate must demonstrate outstanding customer service skills and be comfortable working in a fluid environment that serves a diverse array of constituent groups. They must also be able to work with a high degree of accuracy and handle confidential material per university policies and federal regulations. This position may require occasional evening and weekend availability to support Graduate School programs, events, and initiatives.
Strong commitment to best practices for diversity, accessibility and inclusion
Comfort with ambiguity, demonstrated discretion and confidentiality
Customer-oriented, professional, positive attitude and ability to interact respectfully with all levels of staff, faculty, students and other constituents from diverse communities
Ability to work collaboratively as well as independently
Interest in graduate education, career and professional development
Associate's degree with 4-6 years of relevant administrative experience or equivalent combination of education and/or experience with assisting programs, event planning and reporting
Proven ability to effectively manage a high volume of work accurately in a timely manner and determine priorities while working in a complex environment
Proven ability to communicate clearly and effectively, verbally and in writing
Outstanding organizational, problem-solving, and customer service skills
Experience planning and implementing complex events and programs, including processing invoices, reimbursements and travel arrangements
Keen attention to detail and timeliness demonstrated through previous work experience
Ability to appropriately handle highly sensitive information in accordance with university policies and federal regulations (e.g., FERPA, Human Subjects protection).
Demonstrated fluency with Microsoft Office (especially Excel, Word, PowerPoint, Outlook, and Teams) and videoconferencing tools (such as Zoom)
Experience and competency using survey tools (such as Qualtrics) and managing resulting spreadsheets and datasets
Experience working with or in support of graduate and professional degree students and/or postdoctoral scholars
Knowledge of Cornell Graduate School programs, services, and resources
Expressed or demonstrated commitment to helping others explore career options
Training and skills in using Concur and Cornell's financial reimbursement systems
Experience contributing to and/or managing website content; knowledge of or interest in web accessibility guidelines
Experience contributing to and/or managing professional social media accounts, such as LinkedIn and Twitter
Fluency with additional tools for design and communications (such as Canva or Adobe Creative Suite), sending listserv messages (such as Lyris or MailChimp), and student tracking or customer relationship management (such as PeopleSoft or Constant Contact)
Experience in assisting with data management and reporting for externally funded grants
Academic and/or applied background in higher education, student affairs, business, and/or other related disciplines
Experience working with multilingual constituencies
WHAT WE OFFER:
Cornell offers a competitive salary, great benefits that include educational benefits, access to many wellness programs, health care options, generous paid leave provisions: 3 weeks of vacation, 12 University paid holidays (including end of year winter break through New Year's Day), and excellent retirement contributions.
This position is located on the Ithaca, NY campus. At this time, Cornell anticipates a full in-person fall 2021 semester and the successful candidate will be expected to work on campus by that time.
Please include a resume and cover letter; both should be uploaded in the resume section on the application.
Visa sponsorship is not offered for this position.
University Job Title:
Administrative Asst V
Pay Rate Type:
Number of Openings:
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Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
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About Cornell University
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.