JOB TITLE:Assistant Superintendent Business Services
Under the general direction of the Superintendent, has overall responsibility for planning, organizing, implementing and controlling the total business and operational services of the District. This includes all aspects of financial operations, payroll, accounts payable, accounts receivable, contract administration, purchasing/warehousing/distribution, food services, transportation, risk management, and facility financial management. He/she also is responsible for assignments in other areas as determined by the Superintendent. This is a senior management position.
REPRESENTATIVE DUTIES: (Required Functions)
Keeps the Superintendent informed on all aspects of Business Services. Serves as a cabinet-level administrator.
Prepares the annual operating budget in support of District goals and objectives as established by the Superintendent and Board. Assists the Superintendent in the presentation and interpretation of the budget to the Board of Trustees.
Prepares and assists the Superintendent in presenting information to the public on the financial operation of the District as a means of assuring continued community understanding and support of public education.
Determines all sources of income available to the District.
Provides continuous budget control (i.e., studies revenues in relation to amounts anticipated and observes expenditures in comparison with appropriations), and periodically revises budgets based on more accurate income/expenditure projections. This includes preparing detailed monthly reports of actual expenditures, encumbrances and unencumbered balances for use by the Board of Trustees and administrative staff.
Administers the various District insurance programs.
Informs the Superintendent and the Board of Trustees on legal matters and legislation pertaining to school business management. Drafts or reviews contracts prior to review by the counsel and ensures the District’s interest in all contracts.
In the absence of the Superintendent, assumes responsibility for the administration of the District in accordance with the Education Code and policies adopted by the Board of Trustees.
Supervises payroll services.
Supervises financial accounting and acts as agent of the Board of Trustees in approving program expenditures by bill warrants, payroll warrants, and transfers subject to executive confirmation by the Board of Trustees.
Supervises all purchasing operations, including receiving, storing and distributing supplies and materials; prepares specifications for bidding and comparative pricing of supplies, equipment and services to determine which will provide the most efficient service to the District.
Supports the Superintendent regarding State School Building Programs of new school construction and alterations and additions to existent buildings. This includes responsibility for the District’s contact with the Office of Local Assistance and State Allocation Board, and acts as the District’s Authorized Agent and CEQA Officer.
Provides a sound school bond financing program that meets the requirements of all State School Building Programs and provides the lowest possible cost to the District.
Oversees the developer fee program, including appropriate expenditure of funds and compliance with regulatory codes.
Seeks alternative funding sources for District facilities, develops joint use agreements.
Provides budgetary support to the district’s transportation program.
Supervises the Transportation Department to assure comfortable and safe student transportation to and from school. Provides budgetary support to the district’s transportation program.
Supervises the Food Services Department to assure an effective and efficient food services program is provided to students. This includes monitoring applications for subsidized meals, claims for reimbursement, contracts for pre-plated meals and assures coordination of all aspects of the program.
Researches, develops and recommends District goals, objectives and priorities and develops necessary staffing plan recommendations, training and related services to implement established goals, objectives and priorities for all business service programs.
Serves on district’s negotiation teams. Provides financial information concerning negotiations.
Attend or chair a variety of meetings; represent the District in collaborative/partnerships/taskforces with the City, County, human service agencies, institutions of higher education, business/industry, and judicial and law enforcement agencies as assigned by the Superintendent.
Communicate and collaborate with other administrators, District personnel and contractors to coordinate activities and programs, resolve issues and conflicts and exchange information.
Other duties as assigned by superintendent.
Training and Experience: Bachelor’s Degree from an accredited institution with a major in business or education is required. This requirement may be waived if the individual has demonstrated successful previous experience in the area of school finance and administration.
Knowledge: All areas of California school business and accounting practices and procedures. Knowledge of operating procedures of Food Service and Transportation Departments. Current training in collaboration, teamwork and conflict resolution.
Abilities: Ability to organize and prioritize work, adjust to changing circumstances, act decisively and accept responsibility for decisions; work well with people at all levels, actively listen and possess good verbal and written communication skills. Ability to manage multiple projects simultaneously.
Physical Effort/Working Environment: Light physical effort; occasional standing or walking, prolonged sitting; periodic handling of lightweight parcels or supplies. Indoor work environment.
Licenses and Certificates: A valid Class C California’s driver’s license, TB test clearance, California Department of Justice fingerprint clearance.
Telecommuting is allowed.
Additional Salary Information: Car allowance: $200 per month. Benefit contribution: $458 per month.
Internal Number: 170005
About Rescue Union School District
Rescue Union School District is located at the base of the Sierra foothills about 40 miles east of Sacramento near Highway 50. The surrounding communities enjoy a relaxing rural atmosphere, an abundance of summer and winter recreational activities and easy access to the San Francisco Bay area and Lake Tahoe. Located in the historic gold country, Rescue residents enjoy a diverse agricultural region renowned for its unparalleled grandeur and natural splendor.
Rescue Union School District, in partnership with families and the community, is dedicated to the success of every student by providing a challenging, comprehensive, and quality education in a safe environment in which all individuals are respected, valued, connected, and supported.
In 20-21, we were the first school district in El Dorado County to open fully. The first several months of the school year, we offered a hybrid AM and PM program. Students were placed in cohorts. On March 4, 2021, we opened to full day instruction while continuing to offer online education. We worked together to create a safe environment for our students and staff. As a result, there were no COVID-19 outbreaks in our schools. Join our team to experience this kind of success!