This position is the primary administrative support for the Department of Work and Organizations and the Center for Human Resources and Labor Studies (CHRLS). The Administrative Specialist is responsible for program and administrative support and financial transactions.
Administrative Support (35%):
Monitor department email throughout the day and respond to faculty, staff, and student requests in a timely manner. This includes copy requests, room reservations, supply ordering, travel arrangements, purchasing, food orders, and other requests as needed.
Respond to requests from faculty, staff, and students with working understanding of purchasing policies and ask for assistance from the Department Administrator when needed.
Monitor and update multiple Gmail calendars, booking conference rooms, and scheduling meetings as requested.
Manage and maintain department Google drive.
Order departmental supplies and maintain storeroom.
Troubleshoot printers and copiers and coordinate with repair staff.
Compose routine correspondence and reports with an excellent working knowledge of Word, PowerPoint, Excel and Google Applications.
Keep inventory and maintain and update the check-out system for department equipment such as laptops, projectors, clickers, and conference phones.
Ensure general office space, conference rooms and public use spaces are clean and organized. Request facility assistance when needed.
Financial Support (35%):
Enter WOrg and CHRLS financial transactions into the Electronic Financial System (EFS).
Establish and maintain customer and vendor accounts.
Create purchase orders and pay invoices.
Set up tax exempt accounts.
Enter blanket orders.
Program Assistance and Outreach Activities (30%):
Conference and meeting support to include room reservations, ordering catering, ordering supplies, name tags, signage and day-of event assistance as needed.
Assisting with building and security access, monitoring and requesting key and key card access as needed.
Making travel and hotel reservations and reimbursing visitors.
Occasional exam proctoring for faculty and instructors.
**The employer reserves the right to change or assign other duties to this position **
High School Diploma/GED and two years of related office work and administrative experience. Education/training may be substituted for some of the years of experience.
Professional experience required, must be proficient with MS Word, PowerPoint and Excel and Google Applications.
Experience with administrative systems used at the University of Minnesota.
Demonstrated attention to detail, thoroughness, and accuracy, problem solving skills and excellent communication skills.
Proven timeliness in performing work and attention to deadlines.
Commitment to building a culture that respects and embraces diversity, inclusion, and equity.
Internal Number: 340964
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.