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Co-Director of Outdoor Education
Position Title: Co-Director of Outdoor Education
Reports to: Division Directors
Supervises: Outdoor Education Instructors
Receives Guidance & Support From: Director of Risk Management & Risk Management Committee, Division Directors, Deans of Students, Director of DEI, Assistant Head
Collaborates With: Co-Director of Outdoor Education, Director of Risk Management, Division Directors
Supports: Students, Families
Chadwick Outdoor Education empowers a sense of self and place through a progression of outdoor competencies. The Co-Directors of Chadwick’s Outdoor Education program develop, implement, and evaluate Chadwick’s outdoor education courses. Grades K-6 courses are outsourced to local AEE accredited programs. Grades 7-12 programs (approximately 66 courses per year) are fully run in-house. Key responsibilities shared with the other Co-Director include: curriculum development and implementation, program management, supervision of instructors (approximately 20-25 per course), risk mitigation and management, and budget management.
Curriculum Development and Evaluation of the Program
Develop activities that strengthen alignment between the school’s mission and core competencies and the OE program
Work with curriculum team to integrate and transfer core values and core competencies from Outdoor Education to the classroom and beyond
Collaborate with US Deans of Students to use advisories as a means of reflecting on and transferring OE learning
Meet with cohort of Southern California OE directors (4-6 times per year)
Improve the diversity, equity and inclusivity of the OE program
Work with MS/US advisors to prepare students for courses with goal setting, to reflect after the course, to process how to transfer learning to the school/home environment
Develop and manage OE Master Calendar, making sure that all OE events are recorded and are on the correct calendar and that all transportation needs are scheduled
Develop and distribute communication documents (field contact information, transportation plans, student and instructor groupings and itineraries) to Director of Risk Management and Division Directors
Follow-up with Dean of Students, Assistant Director, Division Directors, and/or parents and students regarding student issues or concerns on the course.
Maintain records of participation for each of the students MS/US, keep a record of excuses of each student who does not participate so that a medical exemption or an excused absence/unexcused absence or participation is recorded on their transcript
Maintain OE marketing and communication information, under the direction of the Admissions and Communications Departments, including website and social media
Communicate information with division directors and dean of students, and registrar about students’ participation/non-participation in the OE program
Prepare updates for Board Reports as requested and an annual report at the end of each academic year
Represent OE at US/MS faculty meetings as needed
Work with US/MS directors, MS Asst Director, and US Dean of Students to deal with all student issues, pre-course, during course, and post-course. This includes as needed: behavioral incidents, setting groups, handling requests for changes, speaking to parents, students, administrators and Informing administrators when a student needs to leave a course
Other duties as assigned
III. Oversee Outdoor Education Field Courses
Review and approve course areas (impact, use, post fire areas)
Develop a bank of additional course areas and itineraries that are appropriate four our program progression and outcomes to allow for last minute flexibility in the event of government shutdowns, forest fires or unknown causes
Plan, design and sequence all OE courses ( eg. basecamp courses for 7th & 8th grade Fall and 7th grade Spring, expedition courses for grades 8,9,10, 11 and 12)
Manage and oversee instruction of students on all OE Courses
Manage, read, review, and file course documentation (course logs, student behavioral logs, near miss reports, incident reports, student comment sheets, instructor feedback forms, course feedback forms)
Oversee upkeep and maintenance of all equipment while in the field
Write course reports for course-directed courses
Plan, order and pack all food and equipment for the field and oversee resupplies
Follow-up with instructors about any issues on course
Ensure the condition, inventory and organization of the warehouse of equipment is maintained and in ready to use condition/or retired (eg. computers, large fridge, food storage, climbing equipment: ropes, rappel and climbing, harnesses, climbing helmets, carabiners, webbing and slings, ground school equipment
Be in the field and visit groups on expedition courses
Oversee Outsourced contracts for K-6 OE courses
Approve or initiate selections for third party contractors
Develop and maintain relationships with third party contractors
Represent the school and program’s desired educational outcomes and standards for risk to third party contractors
Responsible for Program Evaluation, and Implementing Changes and Growth
Continually develop, review and evaluate the outdoor education program incorporating feedback from instructors
Develop and evaluate strategic plan for operations and growth
Collect, debrief, analyze, and follow up from course records including Trip Logs, Incident Reports, Near-Misses and feedback from staff, faculty chaperones, and students
Provide and receive ongoing program feedback across all OE stakeholders
Attend relevant industry conferences (eg. Wilderness Risk Management Conference (WRMC), Association of Experiential Education (AEE), Wilderness First Responder and CPR certification)
Provide regular reports on program finances, safety, educational outcomes, and annual review
Implement system-wide changes and growth within the department
Recommend institutional/school-wide action plans to school leadership regarding OE program operations and development
Maintain AEE accreditation standards
Project and request annual budget from Head of School and CFO
Oversee and coordinate with OE colleagues to budget for various program needs (e.g. course budgets, instructor compensation, food for each course, equipment)
VII. Supervise and Manage Outdoor Education Instructors
Recruit, hire, and supervise Outdoor Education instructors and logistics staff, with direction from the Human Resources & Finance departments
Review agreements for K-6 program to ensure alignment with Outdoor Education for grades 7-12
Train and supervise logistics staff for food, transport, resupply, equipment, and lodging
Develop Professional Development program for instructional staff
VIII. Oversee Risk Management
Serve as the primary risk holder for the OE program, and represent risk to the institution
Consolidate student health/medical, behavioral, and developmental information prior to programming
Organize an independent review of the program by industry experts
Be on call 24-hours a day for field staff during basecamp and expedition courses
Maintain compliance with all federal and state land use permits
Oversee staff training regarding observation of all California State Driving Laws and applicable stipulations of Chadwick insurance at all time
Collect and maintain risk management paperwork for the program
Collect and ensure each instructor has valid WFR certification
Maintain a sponsoring physician for the program to enable WFR protocols to be used on course and to advise with program medical policies.
Maintain equipment logs (including but not limited to climbing equipment)
Maintain and compile on-going risk management information for each of the course area locations, student issues, course area issues, use this information in staff training.
Maintain and update agency contact information in the area, such as sheriff/law enforcement, USFS, NPS, RSS, medical facilities.
Attend Risk Management Committee Meetings
Write end of year summary of Risk Management (trends and patterns)
Student and Parent Communication
Maintain/ increase student interest and participation in the OE program
Receive input from school and parent resources and is collaborative in decisions involving individual student, faculty, and participant screening and participation
Write and update the annual OE catalog, for the school directory.
Participate in grade-level orientations by greeting students and their families and explaining the role of the OE Program in fulfilling our mission
Deliver parent, student, and faculty chaperone information sessions prior to programming (eg during the MS BBQ, to US/MS parents at mini-school, 8th grade families in April, 9th grade families in November, 11th &12th grade)
Email logistical details of the course, departure/returns, group instructors, etc to each grade family before each grade course.
Manage “Alternative to OE” experiences with input and support from divisional leadership
Attend Back to School events
Respond to emails and/or meet with parents and/or students on an on-going rolling basis regarding questions about the program
Take photographs and collect photos and written information from students to share with the communications dept., parents, and students after each course.
Oversee Chadwick OE Facebook and Instagram page.
Respond to emails from parents about equipment loans and ensure equipment is distributed to students.
Supply information, meet with the communications department to ensure correct information is on the website and communications going out to parents and students.
Present at admissions event in Dec.
Be willing to meet with students and parents when necessary
Experience in outdoor program management and administration, such as Course Leader or Course Director
Current Wilderness First Responder and CPR Certifications
NOLS/Outward Bound Instructor course, instructor training, or equivalent experience
Experience developing and facilitating outdoor education programs
Experience leading/managing middle and high school age students and instructors on expedition-style courses
Experience working with different populations including students, instructors, parents, faculty, school administrators, and outside agencies
Experience in and understanding of wilderness risk management
Familiarity and comfort with a variety of computer software programs such as spreadsheets, Google Suite, word processing documents
Good interpersonal skills
Experience in and ability to work as part of a team and collaboratively
Current driver’s License and a clear driving record
Willingness to contribute to the life of the school beyond the Outdoor Education program
Experience in and commitment to diversity, equity, and inclusion
Experience leading/managing students and instructors on expedition-style courses of more than 10 days in length
Classroom teaching experience
Experience developing and facilitating a variety of outdoor education programs, e.g. single day, multi-day, basecamp, ropes courses, team building, and wilderness therapy
Current SPI or AMGA Rock Climbing Certification or sea kayaking/ACA certification
Collaborate respectfully, responsibly with the Co-Director of Outdoor Education to fulfill all duties and responsibilities of the OE program, doing so in a way that leverages your individual strengths and provides each of you with opportunities to stretch and grow professionally
Work with the Director of Risk Management, Division Directors, Curriculum Team and Director of DEI to ensure shared philosophy and learning principles.
Attend and engage professionally and actively in K-12 faculty meetings and US assemblies
Participate professionally and helpfully in relevant school conversations and activities, as requested
Be a collegial and positive member of the school community, collaborating and offering support as needed
Communicate promptly, effectively and appropriately with all constituencies of the school
Provide information as requested
Notify supervisor of absences for professional or personal time off, or time in lieu, in advance
Record all absences in PayCom
Contribute to the life of the school beyond the Outdoor Education program
Maintain needed school certifications and training
Collaborate with Chadwick International OE program staff
Work on campus unless involved off-site in OE courses. If not on campus, Division Director must be notified
On-call expectations: either on-site at/near course area or on campus
This job description indicates the general nature and level of work expected of incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of incumbent. Incumbent may be asked to perform other duties as required.
Chadwick is a K-12 coeducational non-denominational independent day school located on a beautiful 45-acre campus on a hill overlooking mountains, canyons and the Pacific Ocean. Founded as a boarding school in the 1930's in what was then a remote area of Los Angeles County, the school has retained its rural charm and relaxed, welcoming atmosphere. Thirty-three faculty and staff families reside on campus, adding to a strong sense of community and shared aspirations.
The school is dedicated to academic excellence and to the development of the character and individual gifts of its students. The school’s challenging academic offerings are therefore complemented by extensive programs in community service, outdoor education, athletics and the arts, in which virtually all students participate.
Chadwick is an equal opportunity employer and makes employment decisions on the basis of merit. School policy prohibits unlawful discrimination based on age, ancestry, color, disability, marital status, medical condition, national origin, religious beliefs, sex, sexual orientation and race, or any other applicable law prohibiting discrimination in employment. This commitment applies to all empl...oyees and agents of the school, including the headmaster, division and department directors, supervisors and co-workers.