The Buckley School is a dynamic, nurturing learning community committed to equity and inclusion, and as such, seeks to hire talented teachers with diverse backgrounds.
Manager of Family Engagement and Events
The Buckley School, Los Angeles’s oldest K-12 co-educational learning institution, has an opening for a Manager of Family Engagement and events.
Under the supervision of the Assistant Director of Advancement, the Manager of Family Engagement and Events is the primary contact for the day-to-day activities of the Parents’ Association, supporting the PA leadership team and coordinating all PA-sponsored events, including The Fair, Gala, Back to School Bash, and others. This individual is also responsible for the planning and implementation of events that are sponsored by the advancement office, including cultivation and stewardship events, alumni events, and other fundraising and community building events, as well as events in which advancement plays a role, including Commencement. This individual is part of the school’s advancement team and is involved with all advancement-related activities.
General Event Management
Produce events sponsored by the advancement office, including but not limited to cultivation and stewardship events, alumni events, and other fundraising and community building events.
Work with appropriate staff and volunteer leadership to conceptualize event, including the purpose, targeted audience, key themes and messages, location and timeline.
Identify and manage vendors, including contacts at outside venues, caterers, party rentals, florists, etc. and work with the business office to ensure contracts adequately protect the school.
Coordinate all marketing materials (invitations, programs, letters, signage, etc.) and promotions of events via Web site, social media and other communications channels, as appropriate.
Create, sometimes independently and sometimes in coordination with other members of the advancement office, briefings for Buckley administrators, trustees and others on their roles in events, including, if necessary, a briefing packet (guest list, program, script, etc.) about the event with adequate lead time.
Provide regular reports on engagement and fundraising goals and achievements for the Advancement Committee of the Board of Trustees
Staff events, when appropriate, to ensure program runs smoothly.
Prepare financial report on designated events/programs.
Serve as the day-to-day contact for the Parents’ Association, supporting the PA leadership team and providing event management support for all PA-sponsored events, including The Fair, Gala, the Back-to-School Bash, and others.
Consult with the Assistant Director of Advancement to develop, update and oversee governing documents for the Parents’ Association and ensure school adheres to best practices
With Director of Advancement and Assistant Director of Advancement, establish objectives and goals (financial and engagement) for all PA events, and specifically the biennial auction.
Identify, target and solicit leadership donors for fundraising events.
Provide general event management responsibilities as noted above for all PA-sponsored events.
Recruit, train and support volunteers and committee members.
Coordinate all PA-related communications, including the PA section of the Web site.
Work with Assistant Director of Advancement and organization leadership to establish agendas for PA meetings and to secure involvement of administration, faculty, staff and guest presenters as needed.
With Director of Advancement, Assistant Director of Advancement, and Director of Strategic Marketing & Communications, and Director of Enrollment Management, oversee strategy for family engagement from point of inquiry to and beyond graduation.
With Director of Advancement and Assistant Director of Advancement, develop volunteer program, including identifying, consolidating and promoting volunteer opportunities across campus.
General Event Management
Utilize volunteers in appropriate roles to assist with event planning and implementation. May include the formation and leadership of committees, including but not limited to conducting meetings.
Manage event registrations, nametags, and seating arrangements.
Manage event budget and reconciliation process with the business office.
Provide event management support, which would include registrations/guest list, parking requirements, hospitality, seating, etc., for select school-wide events, including Commencement.
Work closely with Plant Operations and Head of School Office regarding calendar of events, space availability and staffing needs (security, etc.), and participate in regular calendar committee meetings to ensure the master calendar and the calendars of key presenters/attendees are current.
Prepare a written evaluation of designated events/programs, including conferring with appropriate people to analyze successes and areas for improvement.
Oversee processing and acknowledgement of event registrations, sponsorships, and tickets.
Develop events and communications calendar for the year of PA events and for each specific event.
Manage and integrate the auction software database programs.
Develop and monitor PA budget, including reconciliation with the business office.
Work with division heads and other school leadership to identify and execute parent/guardian education opportunities.
Participate in the life of the school by attending assemblies, games, concerts, galas, and other school events.
Various duties, including serving as an advisor, and taking on other responsibilities as may be assigned by the Head of School.
Additional Salary Information: BENEFITS: Accrue 10 days of personal leave and 10 days of vacation annually; 100% match on contributions to the retirement plan up to 5% of earnings; full medical, dental, vision benefits.
About The Buckley School
The Buckley School, a K-12 college preparatory school with 830 students, is one of the most respected independent schools in the Los Angeles. Buckley is known for its unique educational philosophy, the 4-Fold Plan of Education, which melds a whole-child approach with elements of structure, as well as for its warm, intimate educational environment.
The school’s curriculum balances academics, the arts, physical development and moral education. Its creative, personalized approach to education emphasizes high academic standards for all students, and includes traditional touches that develop the character and discipline that unlock students’ full potential.