As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The School of Art + Art History + Design (SOA+AH+D) engages and educates students in essential issues of visual history and literacy, the creative process and visual communication, and innovative and socially responsible design. We work closely with leaders in the arts, academic and business communities to ensure that our students understand the role that this education will play in their future success as professionals and global citizens. SOA+AH+D has approximately 40 faculty and 23 staff members serving approximately 600 undergraduate and 60 graduate students plus more than 1,000 non-majors enrolled in our courses. We are seeking highly qualified candidates to fulfill the role of Assistant to the Director.
The School’s commitment to diversity extends to the recruitment of faculty, staff, and students who exhibit a dedication to creative and academic excellence and who demonstrate the ability to work with a diverse spectrum of populations. The University of Washington is committed to building diversity among its faculty, librarian, staff, and student communities, and articulates that commitment in the UW Diversity Blueprint click here.
The School of Art + Art History + Design has an outstanding opportunity for an Assistant to the Director.
Administrative Duties Provide high-level executive administrative support to the Director of the SoA+AH+D, which includes, but is not limited to: •Key administrative support for the Director; maintains confidential calendar of the Director, compose and draft reports, letters, memoranda, and proofread outgoing correspondence. •Advise Director and Chairs on matters related to faculty appointments, including promotions, reappointments, recruitment, onboarding, and retention. •Campus liaison with campus and external partners and maintain high level of discretion and professionalism. •Manage confidential files (i.e. faculty recruitments, faculty adjudications and grievance, department, and personnel). •Manage all faculty and staff quarterly meetings, give public presentation on matters related to faculty affairs, coordinate logistics for guest speakers, take minutes/disseminate to School community. •As a member of the School’s Executive Council, create agenda for bimonthly meetings with School leadership and report out on matters pertaining to faculty affairs, take minutes and disseminate to School community and, coordinate follow-up actions with School leadership.
Faculty Affairs •Oversee faculty affairs for all SoA+AH+D tenured and tenure-track faculty as well as lecturers, annual, part- time lecturers, and courtesy faculty appointments and reappointments. Create, strategize, and manage process improvements of faculty HR-related processes. •Manage recruitment and retention for approximately 40 permanent faculty and 20 temporary faculty, coordinate the tenure and promotion process, merit and annual review processes, and U.S. Visa requirements. •Recruitment manager for faculty searches; advises faculty committees on federal, State, and University Experience with databases and spreadsheets and policies. Provide resources for advertising to underrepresented communities, respond to applicant inquiries, manage applications via Interfolio.
Other Duties •Communicate directly with division chairs regarding protocol, policies, and timelines associated with faculty management. •Ensure seamless daily operation of the Office of the Director. The Assistant to the Director will work with the Director and Administrator to develop and implement policies and procedures in support of the School’s mission and goals. •Point of contact for faculty, staff, and students, University administration, and the public. •Event Planning. •Other duties as assigned.
Bachelors Degree and at least 3 years’ experience in executive level assistance and administrative experience including personnel administration, and report writing.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
•Demonstrated dedication to equity, diversity and inclusion •Superior writing and editing document skills, and experience drafting correspondence. •Demonstrated proficiency in executive-quality word processing, databases, and Microsoft PowerPoint presentation. •Strong interpersonal skills with demonstrated ability to work with a diverse group of people with tact, diplomacy, discretion, and sensitivity. •Able to work both independently and as part of a team. •Ability to independently manage multiple responsibilities under pressure and remain highly adaptable to changing priorities in a high-volume academic setting. •Be effective and efficient in organizing tasks and projects. •Consistent in applying sound professional judgment and critical thinking skills to address complex issues and solve problems. •Proficiency in the use of Microsoft Office applications. •Good working knowledge of Internet and web-based applications.
CONDITIONS OF EMPLOYMENT Must be available for special projects as assigned and be able to work flexible shifts (evenings and/or weekends) to meet the needs of the office. May be required to travel to other UW facilities/campuses on occasion. Must be able to lift 25 pounds.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.