The Director of Operations (DOO) manages and coordinates support operations for the Graduate School at Vanderbilt University. The DOO manages teams within the office responsible for day-to-day administrative operations, including strategic planning and programmatic development, administrative services and actions, budget planning, and oversight of endowments and grant awards. Working closely with colleagues in the Dean's office, faculty, staff, and student leaders, the DOO helps deliver the Graduate School experience; analyzes and evaluates department programs; uses data to verify the maintenance of excellence in our training of graduate students; conducts staff meetings; prepares and delivers oral briefings to executive management; drafts policy and procedure statements; and oversees the Graduate Leadership Institute (GLI), annual National Science Foundation (NSF) Graduate Research Fellowship Program (GRFP) awards, University fellowship awards, travel grants, Orientation, Commencement, and other graduate student activities across campus.
The mission of the Graduate School at Vanderbilt University is to promote excellence in research and scholarship with the goal of training the next generation of leaders within and outside of the academy. We do so by recruiting the most promising scholars from a diverse set of backgrounds and by creating an inclusive and stimulating environment that fosters intellectual growth and development. We emphasize intensive, disciplinary-specific and interdisciplinary training, taking advantage of Vanderbilt's uniquely collaborative and collegial culture. The Graduate School ensures the maintenance of the highest academic and professional standards and plays an important advocacy role for graduate students.
Duties and Responsibilities
Administration and Operations Management
In conjunction with the Dean, determines the vision, goals and priorities for strategic planning and programmatic development
Develop, implement, and manage strategic and operational planning
Partner with the management team to align administrative processes and systems with team objectives
Develop and implement procedures pertinent to effective and efficient operations
Set standards and lead the operations team to achieve high performance through established goals and objectives that improve overall efficiency and effective support services
Research and make recommendations for process and system improvements that will lead to more streamlined, optimized operations
Oversee shared services functions and operations across all the Graduate School's professional programs
Coordinate with centers and programs delivering extracurricular learning
Serve as a cultural champion for inclusion
Employ budget-conscious decision-making and apply creative solutions to ensure cost-effectiveness across all administrative activities
Ensure spending is aligned with the budget, and review monthly reports reconciling budget to actuals
Provide oversight of endowments, NSF GRFP awards, University fellowship awards, travel grants, and other grant awards, scholarships and programs under the Graduate School umbrella
Manage shared resources with Vanderbilt University Medical Center (VUMC) via the employee service agreement (ESA) process
Other Duties as directed
Provide hands-on support during Graduate School leadership transitions
Complete special projects by organizing and coordinating information and requirements; planning and arranging schedules; and monitoring results
Lead contract management and serve as project manager for special projects
Serve as Graduate School representative on various University committees and working groups
The DOO will report to the Vice Provost for Graduate Education and Dean of the Graduate School. Currently, several members of the Graduate School staff report directly to the DOO, including all program coordinators, the academic services coordinator, and the assistant director of the GLI.
A Bachelor's degree from an accredited institution of higher education is necessary . Master's degree is preferred .
At least 5 years of prior experience in higher education administration and a demonstrated track record of success is necessary . Knowledge of Graduate Education and the Vanderbilt landscape is preferred .
Ability to balance the diverse needs of the job and its various constituents (prospective students, current students, alumni, faculty, and corporate clients) is necessary .
Outstanding verbal and written communication skills are necessary .
Experience in developing, preparing, distributing, and educating on research reports and proposals is preferred.
Demonstrated ability to make administrative/procedural decisions and judgments is necessary.
Familiarity with analyzing budgetary line items for compliance with budget guidelines is necessary.
Strong interpersonal skills and management ability; capability to supervise professional staff effectively is necessary .
Experience analyzing data to evaluate programs and produce best practice decisions is necessary .
Ability to work effectively and collaboratively with Graduate School faculty and staff is necessary .
Ability to work in, and appreciate a highly productive, change oriented, and research oriented academic community is necessary .
Experience working in and driving initiatives in a higher education setting is necessary .
Ability to perform complex tasks and to prioritize multiple projects is necessary .
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Internal Number: 10000971
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.