Reporting to the Founding Director of the Center on Global Energy Policy and co-founding Dean of the Climate School, the Chief of Staff and Strategic Advisor will serve as a deputy to the Director/Dean and a key member of the CGEP and Climate School leadership teams. The primary objectives are to support the coordination and oversight of the Dean/Director???s entire portfolio. The incumbent will be empowered to manage and follow-up on all items of importance to the Director/Dean on his behalf. The incumbent is ultimately responsible for helping the Director/Dean manage and execute by ensuring that everything surrounding the Director/Dean???s role runs as effectively and as efficiently as possible and by providing the Director/Dean with leverage across myriad processes, topics, and projects. Information, processes, and feedback will flow through and around the incumbent, to/from the Director/Dean, and back out to his leadership team and the rest of the Center and School. The incumbent will ensure that daily/weekly/monthly processes surrounding the Director/Dean work seamlessly. Additionally, the incumbent will respond quickly to the constant flow of new and evolving issues that arise in daily operation.
The incumbent will partner with relevant senior leaders at CGEP and the Climate School in developing and sustaining an effective strategy and communication structure for integrated execution. The incumbent will lead and drive Center-wide and School-wide adherence to the goals and priorities set by the Director/Dean. The incumbent will work closely with the Director/Dean and senior University leadership in envisioning, crafting and implementing the University???s vision on energy and climate issues. The incumbent will closely support the Director/Dean in the development of the Climate School and the relationship of CGEP to the School.
Leveraging a direct and matrixed staff, the incumbent will ensure the prioritization of activities associated with strategic agenda setting, committee and team governance, and procedural/policy oversight. Mirroring the Director/Dean???s scope of work, the incumbent will focus on priorities principally categorized in the following focal areas: Strategy & Execution; Managing for Impact and Solutions.
Support the Director/Dean in achieving target goals and priorities by serving as a strategic liaison and implementation leader.
Strategize with the Director/Dean and senior leaders across CGEP and the Climate School on institutional planning, policy development, and problem resolution; ensure implementation plans are effectively communicated and managed.
Provide oversight, guidance, and support to projects of high importance, including the development of the Climate School and CGEP???s role within it.
Organize and prioritize critical issues and required information for the Director/Dean to facilitate efficient decision making.
Work closely with the Director/Dean to provide leadership to the Center on Global Energy Policy and the Climate School by analyzing strategic options, assessing the risks involved in key decisions, and managing appropriate actions.
Act as gatekeeper to ensure the Director/Dean???s involvement in project or decision-making processes takes place at key times, where his input and authority is most needed.
For key meetings that the Director/Dean leads, manage meeting agendas, ensure effective preparation, help manage discussion in the meeting itself, and drive follow-ups and next steps.
Set priorities for the Director/Dean???s presence at internally and externally focused events and meetings. Manage processes for follow-up.
Anticipate and identify issues for discussion (agenda) at key meetings; identify appropriate meeting participants; work with appropriate departments to prepare and/or manage the preparation of reports, briefings, presentations and responses on institutional and strategic issues; and coordinate communication between the Director/Dean and senior University officers.
Ensure the prioritization of activities, scheduling, and briefing for the Director/Dean, and streamline workflow and communications, and processes for the Office of the Director/Dean. Ensure the Director/Dean???s time is being used as effectively and as efficiently as possible.
Provide operational leadership in the Office of the Director/Dean to accomplish the organization's goals and objectives effectively, including prioritization of activities, workflow, communications, and processes.
Provide strategic consultation to academic programs and research centers as needed.
Oversee large, often cross-functional, organization-wide projects or initiatives; take end-to-end ownership of select special projects on behalf of the Director/Dean.
Coordinate strategic communication on behalf of the Director/Dean, frequently involving faculty and senior officers of the University, on a wide range of topics including organizational announcements and other news that impacts the CGEP and Climate School communities.
Interact with senior University, industry, corporate, non-profit/NGO, government, and community officials in the representation and development of key activities.
Work closely with the Communications team to identify and prepare the Director/Dean for key external communications (i.e. speaking engagements, press interviews).
Serve as a conduit for organizational feedback to help create visibility for the Director/Dean.
Accompany Director/Dean to meetings and events, with both internal and external stakeholders. Represent the Director/Dean in his absence, when appropriate/necessary.
Stand-in on behalf of the Director/Dean when appropriate (i.e. take calls, answer questions, sit in on meetings).
Promote an inclusive and equitable environment for all students, faculty and staff.
Lead with integrity and maintain the highest standards of confidentiality.
Master's degree required; fields most relevant include management/business and/or energy/climate fields (environmental policy, energy policy, sustainability management, sustainable development, etc.)
The incumbent should have at least 10 years of related experience, with at least 4 years managing staff.
This position requires an understanding of the research, external engagement, and administrative needs of a complex matrix organization as well as strong background in administration.
Exceptional analytical, research and organizational skills with meticulous attention to detail required.
Strategic project management skills, including assessment, gap analysis, planning and implementation.
Excellent interpersonal, oral and written communication skills necessary, with the ability to give clear and concise presentations of complex and/or research-based material.
Demonstrated ability to forge partnerships.
Must be able to function independently and exercise discretion and judgment in sensitive and potentially controversial matters.
Ability to set priorities and to plan, organize, coordinate and direct multiple projects and activities with varied deadlines is essential.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.