Director of Enrollment Management and Financial Aid
Location: Seattle, Washington
Type: Full Time
Preferred Education: Masters
Bertschi School educates children to become compassionate, confident, and creative learners in a global community.
Our community values integrity, inclusiveness, respect, diversity, and a commitment to sustainability.
Bertschi School believes that students learn best when they are
safe and known in an inclusive community that values diverse perspectives
supported in developing social-emotional skills
provided academic choice and challenge at their “just right level”
engaged in meaningful work
encouraged to problem solve through inquiry, trial, and error
empowered to take risks and make change
given opportunities to collaborate and dialogue with a diverse group of learners
Our Diversity, Equity, and Inclusion Statement Bertschi School values diversity and believes engaging our differences makes us better and stronger. We welcome and honor the unique contributions of people from all racial, ethnic, religious and socioeconomic backgrounds, gender identities, learning styles, physical abilities, and sexual orientations. Our commitment to equity drives us to be inclusive and diverse in all areas of our school.
Bertschi School, founded in 1975, is a Washington State approved elementary school. We are a member of the National Association of Independent Schools (NAIS) and the Northwest Association of Independent Schools (NWAIS). The school serves children from pre-kindergarten through grade five. Bertschi School is an exciting environment for professionals who like to be part of a dynamic team and who thrive on the challenges and rewards of working with an active community. Bertschi offers a salary and benefit package in line with other independent private schools in the Northwest.
The Director of Enrollment Management has the overall responsibility for presenting Bertschi School to parents of prospective students and for successfully guiding families through the admissions process. The Director reports to the Head of School, and works closely with the other members of the Leadership team as well as teachers to ensure that admissions decisions are made with all necessary information and input. This position manages the Registrar & Admission Coordinator.
Admissions: The coordinated effort that tracks and advances children from prospective to enrolled students and beyond. The Director of Enrollment Management and Financial Aid facilitates and supports registration, orientations, curriculum, and student life.
Actively participate as a member of the school’s administrative Leadership Team
Plan and execute a comprehensive multi-year enrollment and retention plan for the school
Coordinate the admissions calendar each year including tour dates, open house, application deadlines, and decision timelines
Lead admission tours throughout the season in collaboration with other staff members
Manage parent volunteers to participate in the admissions process when appropriate
Manage Bertschi School’s application system within Ravenna and track peer school and regional data
Manage the accuracy and integrity of student data within the school’s student information system, PCR Educator, in collaboration with the Registrar & Admission Coordinator and Technology Director
With Admission team members, develop appropriate protocols and materials for the admissions process
Coordinate, with support from Admission Coordinator, visit dates for all applicants and their families as well as interviews with families
Be available to answer questions to applicant families in a timely manner via phone and email
Work with the Admissions Team and the Head of School to make admission decisions
Actively participate in meetings of the Board of Trustees and deliver reports and data when requested
Collaboratively lead Advancement Committee meetings with the Director of Institutional Advancement
Represent Bertschi School at local, regional and national meetings such as PSIS and the NWAIS Admission Directors
Enrollment Management and Outplacement: Management of Bertschi’s ability to retain and re-enroll students from one year to the next and support families in transitioning to middle school.
In collaboration with the Head of School and the Director of Diversity, Equity, and Inclusion, improve the effectiveness and success in recruiting, welcoming, and retaining students from diverse backgrounds.
Collect and analyze data on the internal and external factors affecting Bertschi School’s enrollment, including retention and outplacement.
Track declines, attrition, students applying out, and non-renewals
Organize and lead the New Parent Orientation each spring
Manage the hand off of new families to the Director of Institutional Advancement once orientation is complete
Assist parents of fifth graders with the application and transition to middle school
Coordinate and host middle school informational sessions
Maintain collegial relationships with peer schools and middle schools
Maintain good relationships with alumni students and parents to aid in alumni relations work and future alumni reunions
Marketing: The process that matches Bertschi’s strengths and distinguishing characteristics to the identified needs, interests, and abilities of prospective families and then promotes accordingly–including clarifying institutional image, establishing enrollment targets to meet the school’s strategic goals, and understanding the school’s niche in the market.
Network with leaders at other independent schools and off-campus resource organizations
Represent the school at appropriate meetings and events including admission fairs
Place digital or print ads as needed
In collaboration with the school’s graphic designer and Advancement Office, produce and/or update printed and digital materials to aid in the admission process
Financial Aid: Supervision of the annual financial aid function at Bertschi, including policy and program assessment, family support and education, and financial planning
Maintain financial aid policies that support the mission of the school and also meet best practices
Serve as the primary financial aid point of contact for families throughout their experience at Bertschi, including program education and guidance
Monitor financial aid awards within budget constraints
Oversee family aid applications, award recommendations, and award tracking using independent school financial aid software
Lead the financial aid committee that includes the Head of School and CFO/COO
Other school-related duties
Participate in the student arrival and dismissal procedures
Supervise students during lunch and recess hours as needed
Qualifications and Skills
A bachelor’s degree
A minimum of four years experience working in enrollment management, preferably in a school environment
A passion for working with children and families
Communication and Navigation Skills:
Outstanding interpersonal skills with both children and adults
Exceptional written and oral communication skills
Excellent organizational skills with the ability to prioritize a multitude of tasks by volume and urgency
Technology skills relevant to the admission platforms and databases
Project management skills in implementing complex programs, supervising personnel, and handling budget
Proven success working collaboratively and managing across constituencies such as families, staff, school leadership, Boards of Trustees, and community leaders
Detail-oriented, data-driven, and resourceful
Adept at problem-solving and conflict resolution
Ability to keep information in the strictest of confidence
Bertschi School, founded in 1975, is a Washington State approved elementary school
serving students in grades pre-kindergarten to fifth. We are an accredited member of the
Pacific Northwest Association of Independent Schools (NWAIS) and the National
Association of Independent Schools (NAIS).