Position Overview: The Principal Accounts Specialist is part of a centralized financial team and is responsible for accurate processing of financial documents, adherence to policy compliance and record retention imaging. The Principal Accounts Specialist provides high-quality customer service related to all centralized financial services within the College of Education and Human Development. This position will contribute as a team member in the delivery of services and administration of the CEHD FSO by participating in planning, evaluating, and executing department activities and initiatives, and participate in college-wide and department staff/team meetings, professional development, training, and events.
Voucher Specialist (50%):
Serve as primary Voucher Specialist for CEHD, processing accounts payable documents directly in the University’s Financial System.
Work with CEHD staff and vendors to resolve payable issues.
Identify, review and resovle accounts payable issues.
Oversee the electronic imaging of all accounts payable documentation.
Puchasing Specialist (20%):
Prepare, review, and reconcile financial documents; ensure documents are complete, appropriate, and accurate.
Direct entry of Requisitions in the University’s Financial System.
Reconcile purchasing cards; provide back-up reconciliation as needed, ensuring University deadlines are met.
Process cash deposits.
Serve as back-up document preparer for other Clustered entry functions, including uploading scholarship information and processing UMF Transfer Requests.
Financial Services (30%):
Research, analyze, and resolve/respond to financial transaction inquiries related to policy and procedure. Escalate issues as appropriate.
Oversee, evaluate, and modify the FSO file systems (electonic and hard-copy); ensure organization and accuracy of files. Perform file audits to ensure documentation compliance and retention requirements are met.
Oversee timely processing of PCard and TCard transactions, working to notify cardholders of transactions requiring actions, ensuring University deadlines are met.
Serve as back-up document preparer; ensure cross training and cross-coverage.
High school diploma/GED with two (2) or more years of accounts payable experience.
Training/education may be substituted for some of the years of experience.
Comfortable working in a high volume processing environment adhering to processing and compliance standards.
Ability to perform as an effective, positive team member.
Experience utilizing advanced computer skills/experience (Microsoft Word, email, database, and Excel spreadsheets).
Demonstrated professional written and oral communication skills.
Aptitude for details and numbers, ability to multi-task to meet multiple deadlines, detail orientated with proven problem-solving skills.
Demonstrated ability to work both independently and as part of a larger decentralized team.
Experienced use of University of Minnesota enterprise systems and reporting platforms.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.