To provide leadership in the development, operation and coordination of the District’s Business Services, Child Nutrition Services, Facilities, Maintenance and Operations, District Capital Programs and Child Development Center Departments; facilitate communication between these departments and the District HR Department.
The Assistant Superintendent, Business Services is a member of the Superintendent’s cabinet and leadership team; the class is responsible for the vision, planning, implementation, operation and reliability of major core District support programs.
ESSENTIAL FUNCTIONS, TASKS AND Duties:
Plan, assign, review, evaluate, manage and direct the District's Business Services, Child Nutrition Services, Facilities and Maintenance and Operations, and Child Development Center Departments.
Directly responsible for the implementation and maintenance of the District's computerized fund accounting system.
Prepare monthly and special financial statements for internal use and for the Board of Trustees.
Prepare County and State mandated financial reports, following all state and government guidelines.
Assist in developing the annual budget and long-range financial planning. Audit and exercise budgetary control over payment of bills, invoices, purchase orders and other claims against the District.
Analyze audit reports, prepare written responses, develop, and implement any modification to accounting systems; supervise and direct procedures for collection of fees and revenues.
Supervise treasury functions including receipt, custody, and deposit of moneys for the revolving cash, clearing, and student body accounts.
Keep informed of developments in the field of financial accounting and conduct special administrative studies when assigned; ensure the achievement and/or maintenance of compliance with education, state and federal codes, statutes, regulations and policies; recommend corrective actions for implementation.
Work closely with the Director, Facilities and Maintenance and Operations, on all school construction and modernization projects.
Administer contracts with outside agencies; secure related approvals for school construction in the state of California.
Review legislation and legal interpretations affecting school business operations including facilities construction and modernization.
Maintain positive communication with all site and department administrators; serve as a resource to District and site administrators regarding the evaluation and efficiency of operational systems and services.
Conduct school site visitations to determine quality of services rendered by the Business Services Department.
Develop student demographic and enrollment projections to ensure schools and departments are adequately staffed.
Supervise the Risk Management program of the District.
Supervise the coordination and maintenance of the District's insurance program including fire, casualty, liability and student accident plans.
Develop, coordinate, and supervise new programs or projects as authorized by the Superintendent or the Board of Trustees.
Prepare agenda items for the Board of Trustees' meetings and complete the follow-up process for such items after Board action.
Attend all Governing Board meetings and advise them of the business responsibilities and liabilities of the District; prepare Board agenda items.
Provide support to the Superintendent with one-time, long-term, or ongoing special projects as needed.
Develop and recommend to the Superintendent appropriate changes to District policy.
Serve as the Superintendent's representative with citizen groups and political subdivisions of city, county and state government; work with governmental and corporate agencies.
Work with Association representatives in maintaining healthy communication.
Serve as the liaison with the Independent Citizens Oversight Committee (ICOC).
Develop and sustain relationships with the city and other local governmental agencies.
Perform other functions, duties and tasks related to this class as assigned.
Identify and analyze problems and propose plausible solutions;
Make decisions and be responsible for those decisions;
Communicate effectively, both orally and in writing with staff, students, parents and district administration; and,
Schedule, supervise, and evaluate the work of others.
JOB QUALIFICATIONS /REQUIREMENTS:
(At time of application.)
Theory and practice of modern school business management, personnel management, payroll management, building construction, maintenance and operations, accounting, purchasing, contracts, health and welfare benefits and insurance
District policies and administrative regulations
Business management principles
Budget preparation and control
Applicable school finances, California school and contract law, budget development and administration and forecasting
All related capital programs laws and regulations (e.g. CDE, DSA, DTSC, OPSC, CEQA, LCAP , LCEFF).
Effective managerial skills as they relate to school administration
Principles of organization, management, systems analysis, budgeting, staff development, and communications
Accounting equipment, practices, and procedures
Modern office methods; computers
Manage multiple projects simultaneously
Articulate a strategic vision for the District's Business Services, Child Nutrition Services and Child Development Center Departments that supports the overall District Strategic Plan
Collaborate with other District leaders and program managers to identify and maintain current and future support needs
Provide leadership and direction to areas of responsibility
Communicate effectively orally, in writing and through presentations
Establish and maintain effective financial controls and records
Anticipate courses of action and to make clear recommendations to the Superintendent and Board based on sound educational and fiscal considerations
Plan, organize, and direct the work of accounting personnel
Analyze problems and prepare clear, concise written and oral reports; operate accounting office equipment and machines
Establish and maintain positive working relationships with other administrators, school site personnel, and other District departments
Identify and analyze problems and propose plausible solutions
Merge the responsibilities of administrative services with the instructional priorities of the District
Make decisions at the appropriate level under the district’s decision-making model
Work effectively under pressure and stressful situations
Create a no more than 10 slide Board meeting presentation regarding the District’s Operating Budget using either the 2021-22 Budget Adoption or Unaudited Actuals information located on the District’s website.
Bachelor’s Degree with emphasis in administration, supervision, and business/accounting. Training or coursework in accounting, business administration, or personnel administration. Advanced degree preferred
Five years effective leadership experience in school finance or school district administration.